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DoD Directives

TITLE:  DoD 4000.25-5-M, "Military Standard Contract Administration Procedures (MILSCAP), 03/1993

SUMMARY:  The purpose of this manual is to prescribe standard procedures for use in exchanging contract related data in automated form between purchasing offices (including inventory and program managers) and field contract administration offices, e.g., Defense Contract Management Districts (DCMDS) and Military Department plant cognizance representatives. These procedures have been established to attain a greater degree of simplification, standardization, and automation in the processing of contract related data. This standardization provides the basis for Defense Components to design and implement compatible internal procedures for coding, transmitting, decoding, and using automated logistics information. The MILSCAP program will reduce the flow of hard copy documents between contract administration organizations and other DoD activities, permit uniform systems at the contract administration level and allow systems to be tailored to Department/Agency requirements at other activities, ensure that the systems of the contract administration offices are responsive to the data needs of the purchasing activities, inventory managers, program managers, and financial activities, and assure a uniform data system which makes the most economical use of resources. The proper use of these procedures will permit improvements at all levels by providing:

  1. Standard formats, data elements, and codes for capturing key contract information.
  2. Standard procedures for forecasting and reporting deliveries.
  3. Computer processable contract payment notification for input into allotment and obligation status records.

FILES:  Select a Format

Front Matter (PDF (184 KB))
Chapter 1 (PDF (160 KB))
Chapter 2 (PDF (55 KB))
Chapter 3 (PDF (75 KB))
Chapter 4 (PDF (69 KB))
Chapter 5 (PDF (34 KB))
Chapter 6 (PDF (57 KB))
Chapter 7 (PDF (39 KB))
Chapter 8 (PDF (4 KB))
Chapter 9 (PDF (42 KB))
Chapter 10 (PDF (5 KB))
Chapter 11 (PDF (34 KB))
Appendix A (PDF (473 KB))
Appendix B (PDF (67 KB))
Appendix C (PDF (532 KB))
Appendix E (PDF (426 KB))
Appendix K (PDF (383 KB))

CHANGE 1, JUNE 15, 1994
Front Matter (PDF (135 KB))
Chapter 1 (PDF (38 KB))
Chapter 5 (PDF (20 KB))
Chapter 11 (PDF (26 KB))
Appendix A (PDF (195 KB))
Appendix C (PDF (84 KB))
Appendix E (PDF (81 KB))
Appendix K (PDF (328 KB))

CHANGE 2, JULY 26, 1994
Change 2 (PDF (252 KB))

CHANGE 3, MAY 22, 1995
Front Matter (PDF (89 KB))
Appendix A (PDF (45 KB))
Appendix K (PDF (687 KB))

CHANGE 4, SEPTEMBER 19, 1996
Front Matter (PDF (112 KB))
Chapter 1 (PDF (141 KB))
Chapter 9 (PDF (11 KB))
Appendix A (PDF (54 KB))
Appendix K (PDF (291 KB))

CHANGE 5, FEBRUARY 3, 1997
Front Matter (PDF (199 KB))
Chapter 1 (PDF (54 KB))
Chapter 2 (PDF (26 KB))
Chapter 7 (PDF (4 KB))

Appendix A (PDF (81 KB))
Appendix C (PDF (53 KB))
Appendix E (PDF (47 KB))
Appendix K (PDF (147 KB))

OPR:  USD(AT&L), 703-697-7261