FOREWORD This Manual is reissued under the authority of DoD Directive 4165.63, "DoD Housing," July 20, 1989. It complies with DoD Directive 4001.1, "Installation Management," September 4, 1986, which gives installation commanders broad authority to decide how best to accomplish their mission. DoD 4165.6-M, "DoD Housing Management," June 1988, is hereby canceled. This Manual applies to the Office of the Secretary of Defense (OSD), the Military Departments, the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Unified and Specified Commands, and the Defense Agencies (hereafter referred to collectively as the DoD components). This Manual is effective immediately. The Heads of the DoD Components shall implement this Manual by its distribution for use within 120 days. They may issue supplemental instructions to provide for unique requirements within their respective commands. Multi-Service and individual Service supplementation shall be minimal and conform to the basic policy guidance of this Manual. Copies of supplemental instructions shall be provided to the Assistant Deputy Under Secretary of Defense (Conservation and Installations) within 30 days of issuance. Send recommended changes to the Manual through channels to: Assistant Deputy Under Secretary of Defense (Conservation and Installations) Office of the Deputy Under Secretary of Defense (Environmental Security) The Pentagon Washington DC 20301-3400 The DoD Components may obtain copies of this Manual through their own publication channels. Other Federal Agencies and the public may obtain copies from the U.S. Department of Commerce, National Technical Information Service, 5285 Port Royal Road, Springfield, Virginia 22161. TABLE OF CONTENTS Page FOREWORD2 TABLE OF CONTENTS3 FIGURES4 TABLES5 REFERENCES6 ABBREVIATIONS AND/OR ACRONYMS9 CHAPTER 1 - GENERAL INFORMATION11 C1.1. PURPOSE11 C1.2. DEFINITIONS11 C1.3. POLICY GUIDANCE11 C1.4. RESPONSIBILITIES16 C1.5. INFORMATION REQUIREMENTS19 CHAPTER 2 - GUIDELINES FOR MANAGEMENT OF FAMILY HOUSING20 C2.1. GENERAL20 C2.2. FUNCTIONS OF A FAMILY HOUSING OFFICE20 C2.3. HOUSING REFERRAL SERVICES (HRS)21 C2.4. MILITARY FAMILY HOUSING REQUIREMENTS23 C2.5. ASSIGNMENT OF DoD FAMILY HOUSING27 C2.6. HOME ENTERPRISES31 C2.7. FURNISHINGS31 C2.8. DoD FAMILY HOUSING FACILITIES32 C2.9. GENERAL AND FLAG OFFICERS' QUARTERS (G&FOQs)33 C2.10. MILITARY FAMILY HOUSING APPROPRIATIONS33 CHAPTER 3 - FAMILY HOUSING LEASING35 C3.1. GENERAL35 C3.2. DOMESTIC LEASING36 C3.3. FOREIGN LEASING37 CHAPTER 4 - OCCUPANT RESPONSIBILITY39 C4.1. GENERAL39 C4.2. OCCUPANT RESPONSIBILITY39 C4.3. PAYROLL DEDUCTION AUTHORITY40 CHAPTER 5 - UNACCOMPANIED PERSONNEL HOUSING AND TEMPORARY LODGING FACILITIES41 C5.1. PURPOSE41 C5.2. DETERMINING UPH REQUIREMENTS AND SUBMITTING PROPOSED PROJECTS48 C5.3. TEMPORARY LODGING FACILITIES51 CHAPTER 6 - ESTABLISHMENT OF CHARGES FOR RENTAL QUARTERS AND RELATED FACILITIES53 C6.1. GENERAL53 C6.2. PROCEDURES55 APPENDICES AP1. DEFINITIONS59 AP2. HOUSING SERVICE FORMS69 AP3. FAMILY HOUSING INFORMATION REQUIREMENTS72 AP4. UPH INVENTORY AND UTILIZATION DATA, RCS DD-A&T(A)1470, INSTRUCTIONS FOR COMPLETING DD FORM 208593 AP5. HIGH-COST FOREIGN LEASE FORM99 FIGURES AP2.F1. DD FORM 174769 AP2.F2. DD FORM 174670 AP3.F1. DD FORM 141073 AP3.F2. DD FORM 141176 AP3.F3. DD FORM 152382 AP3.F4. DD FORM 240589 AP4.F1. DD FORM 208593 AP5.F1. DD FORM 2643100 TABLES C1.T1. DoD HOUSING MANAGEMENT INFORMATION REQUIREMENTS19 C2.T1. MILITARY AND CIVILIAN SCHEDULE OF EQUIVALENT GRADES30 C5.T1. MINIMUM STANDARDS OF ACCEPTABLE SPACE AND PRIVACY, EXISTING INVENTORY42 REFERENCES (a) DoD Directive 4001.1, "Installation Management," September 4, 1986 (b) DoD 4270.1-M, "Policy Guidelines for Installation Planning, Design, Construction and Upkeep," September 1987 (c) MIL-HNBK-1190, "Facility Planning and Design Guide," September 1, 1987 (d) MIL-HNBK-1035, "Family Housing," June 15, 1989 (e) DoD Instruction 1100.16, "Equal Opportunity in Off-Base Housing," August 14, 1989 (f) DoD Directive 1400.6, "DoD Civilian Employees in Overseas Areas," February 15, 1980 (g) Office of Management and Budget Circular No. A-11, "Preparation and Submission of Budget Estimates," July 2, 1992 (h) Section 3601 et seq. of title 42, United States Code (i) Section 794 of title 29, United States Code (j) Section 2775 of title 10, United States Code (k) DoD Instruction 1338.19, "Relocation Assistance Programs," June 15, 1990 (l) Section 1056 of title 10, United States Code (m) Section 1055 of title 10, United States Code (n) Executive Order 12759, "Federal Energy Management," April 17, 1991 (o) Public Law No. 102-486, "Energy Policy Act of 1992," October 24, 1992 (p) DoD Instruction 4170.10, "Energy Management Policy," August 8, 1991 (q) DoD Directive 1100.12, "Authority for Establishing Special Command Positions," September 3, 1991 (r) Subsections 2251(a)(2) and 2251(b) of title 10, United States Code (s) Public Law No. 90-480, "Architectural Barriers Act," August 12, 1968, as amended (42 U.S.C. 4151 et seq.) (t) Sections 401 and 403 of title 37, United States Code (u) Section 1147 of title 10, United States Code (v) Section 1174a of title 10, United States Code (w) Section 1175 of title 10, United States Code (x) DoD Directive 5118.3, "Comptroller of the Department of Defense," June 24, 1991 (y) DoD Directive 51242, "Assistant Secretary of Defense (Personnel and Readiness)," January 26, 1990 (z) DoD Directive 1020.1, "Nondiscrimination on the Basis of Handicap in Programs and Activities Assisted or Conducted by the Department of Defense," March 31, 1982 (aa) Public Law No. 93-112, "Rehabilitation Act of 1973," September 26, 1973 (bb) FED-STD-795, "Uniform Federal Accessibility Standards," April 1, 1988, as amended (cc) DoD Directive 4270.5, "Military Construction Responsibilities," March 2, 1982 (dd) DoD Instruction 7041.3, "Economic Analysis and Program Evaluation for Resource Management," October 18, 1972 (ee) DoD Directive 4165.50, "Homeowners Assistance Program (HAP)," June 26, 1991 (ff) DoD Instruction 7040.4, "Military Construction Authorization and Appropriation," March 5, 1979 (gg) Sections 901-907 of title 20, United States Code (hh) Office of Management and Budget Circular No. A-45, Revised, "Policy Governing Charges for Rental Quarters and Related Facilities," March 28, 1984 (ii) DoD Directive 1330.5, "American National Red Cross," August 16, 1969 (jj) DoD Directive 1330.12, "United Service Organizations, Inc.," November 9, 1987 (kk) DoD Directive 1344.7, "Personal Commercial Solicitation on DoD Installations," February 13, 1986 (ll) Section 2826 of title 10, United States Code (mm) Section 2387 of title 10, United States Code (nn) Section 1348(d) of title 31, United States Code (oo) Section 2825 of title 10, United States Code (pp) DoD 7000.14-R, Volumes 2A and B, "DoD Financial Management Regulation (Budget Formulation and Presentation)," June 1993 (qq) DoD Directive 4710.1, "Archeological and Historic Resources Management," June 21, 1984 (rr) Section 2854 of title 10, United States Code (ss) Public Law No. 102-522, "Fire Administration Authorization Act of 1992," October 26, 1992 (tt) Section 2829 of title 10, United States Code (uu) Section 2828 of title 10, United States Code (vv) Office of Management and Budget Circular No. A-94, "Guidelines and Discount Rates for Benefit-Cost Analysis of Federal Programs," October 29, 1992 (ww) Section 2396 of title 10, United States Code (xx) DoD 7200.10-M, "Department of Defense Accounting and Reporting for Government Property Lost, Damaged, or Destroyed," March 1991 (yy) DoD Instruction 7045.18, "Collection of Indebtedness Due the United States," March 13, 1985 (zz) DoD Directive 1010.10, "Heath Promotion," March 11, 1986 (aaa) Section 5703 of title 5, United States Code (bbb) Section 1589 of title 10, United States Code (ccc) Executive Order 11157, "Prescribing Regulations Relating to Incentive Pay for Hazardous Duty, Special Pay for Sea Duty and Duty at Certain Places, Basic Allowances for Subsistence and Basic Allowances for Quarters," June 24, 1964, as amended (ddd) DoD 7000.14-R, Volume 7, Part A, "DoD Financial Management Regulation (Department of Defense Military Pay and Allowances Entitlements Manual)," January 1993 (eee) DoD Directive 1015.6, "Funding of Morale, Welfare, and Recreation Programs," August 3, 1984 (fff) Section 2856 of title 10, United States Code (ggg) DoD Instruction 7045.7, "Implementation of the Planning, Programming, and Budgeting System (PPBS)," May 23, 1984 (hhh) DoD Instruction 7700.18, "Nonappropriated- and Privately-Funded Construction Projects Review and Reporting Procedures," May 12, 1983 (iii) Public Law No. 90-629, "Arms Export Control Act," October 22, 1968 (jjj) DoD 7000.14-R, Volume 15, "DoD Financial Management Regulation (Security Assistance Policy and Procedures)," March 1993 (kkk) Section 5911 of title 5, United States Code (lll) Section 5536 of title 5, United States Code (mmm) Section 5912 of title 5, United Stated Code (nnn) Section 5942 of title 5, United States Code (ooo) Section 2830 of title 10, United States Code (ppp) Section 2831 of title 10, United States Code (qqq) Section 2834 of title 10, United States Code (rrr) Section 1141 of title 10, United States Code (sss) Chapter 59 of title 10, United States Code AL1.1. ABBREVIATIONS AND/OR ACRONYMS AL1.1.1. ADUSD(CI) Assistant Deputy Under Secretary of Defense (Conservation and Installations) AL1.1.2. AECA Arms Export Control Act AL1.1.3. ASD(P&R) Assistant Secretary of Defense (Personnel and Readiness) AL1.1.4. BAQ Basic Allowance for Quarters AL1.1.5. CONUS Continental United States AL1.1.6. DA&M Director of Administration and Management AL1.1.7. DoD Department of Defense AL1.1.8. DHUD Department of Housing and Urban Development AL1.1.9. DoS Department of State AL1.1.10. DUSD (ES) Deputy Under Secretary of Defense (Environmental Security) AL1.1.11. EOOBH Equal Opportunity of Off-Base Housing AL1.1.12. G&FOQs General and Flag Officers Quarters AL1.1.13. GM General Merit AL1.1.14. GS General Schedule AL1.1.15. HRS Housing Referral Services AL1.1.16. HUD Housing and Urban Development AL1.1.17. MAAG Military Assistance Advisory Group AL1.1.18. MIL-HNBK Military Handbook AL1.1.19. OADUSD(CI) Office of Assistant Deputy Under Secretary of Defense (Conversation and Installations) AL1.1.20. ODUSD(ES) Office of Deputy Under Secretary of Defense (Environmental Security) AL1.1.21. OHA Overseas Housing Allowance AL1.1.22. O&M Operations and Maintenance AL1.1.23. OMB Office of Management and Budget AL1.1.24. PCS Permanent Change of Station AL1.1.25. POM Program Objectives Memorandum AL1.1.26. SES Senior Executive Service AL1.1.27. TDY Temporary Duty AL1.1.28. TLA Temporary Lodging Allowance AL1.1.29. TLFs Temporary Lodging Facilities AL1.1.30. UEPH Unaccompanied Enlisted Personnel Housing AL1.1.31. UFAS Uniform Federal Accessibility Standards AL1.1.32. UOPH Unaccompanied Officer Personnel Housing AL1.1.33. UPH Unaccompanied Personnel Housing AL1.1.34. U.S. United States AL1.1.35. U.S.C. United States Code AL1.1.36. USO United Service Organizations, Inc. AL1.1.37. VHA Variable Housing Allowance AL1.1.38. WG Wage Grade AL1.1.39. WL Wage Leader AL1.1.40. WS Wage Supervisor C1. CHAPTER 1 GENERAL INFORMATION C1.1. PURPOSE This Manual: C1.1.1. Contains DoD policy guidance, procedures, and responsibilities and implements DoD Directive 4001.1 (reference (a)) on all matters associated with family housing, unaccompanied personnel housing, and temporary lodging facilities. C1.1.2. Cancels Report Control Symbols DD-P&L(A)1082, DD-P&L(AR)1219, and DD Form 1657, "Determination of Unaccompanied Personnel Housing Requirements." C1.2. DEFINITIONS The terms used in this Manual are defined in Appendix 1. C1.3. POLICY GUIDANCE C1.3.1. All DoD Personnel and Quarters C1.3.1.1. Excellent housing facilities and services shall be provided for all military members, their families, and eligible civilians. Continual improvement in quality is a measure of excellence, and customers of housing services shall participate in that evaluation. Minimum standards and technical guidance are provided in DoD 4270.1-M (reference (b)), Military Handbook MIL-HNBK-1190 (reference (c)), and MIL-HNBK-1035 (reference (d)). C1.3.1.2. The installation commander shall be responsible for the housing program and shall be given broad authority in accordance with DoD Directive 4001.1 (reference (a)) to plan, program, and determine the best use of resources. Inter-Service cooperation to improve housing services is encouraged. C1.3.1.3. Regional housing issues between DoD Components may be resolved by the war-fighting unified commander. C1.3.1.4. Communities near military installations are relied on as the primary source of housing for DoD personnel. Service members shall report to the housing office before agreeing to rent, lease, or purchase housing (DoD Instruction 1100.16, reference (e)). C1.3.1.5. Communities near military installations shall be the primary source to meet a need for additional housing. Military-owned, -leased, or -sponsored housing may be programmed for all grades to meet long-range requirements in areas where the local community cannot support the housing needs of military members, where available housing in the community has been determined to be unacceptable or where personnel must reside on the installation for reasons of military necessity. Housing may be programmed for DoD civilian personnel at locations where community housing is particularly hard to find in accordance with DoD Directive 1400.6 (reference (f)) and Office of Management and Budget (OMB) Circular A-11 (reference (g)). C1.3.1.6. In the United States, Federal laws prohibit discrimination in housing (42 U.S.C. 3601, reference (h)) and in programs and activities assisted or conducted by the Federal Government (29 U.S.C. 794, reference (i)). DoD personnel and their dependents who reside in the community shall be acceptably housed on a nondiscriminatory basis and shall be provided equal housing opportunities regardless of race, color, religion, national origin, gender, familial status, or handicap. C1.3.1.7. DoD civilian employees shall rely primarily on the private sector for housing support. The exceptions are: C1.3.1.7.1. Essential personnel; C1.3.1.7.2. Transients eligible per Chapter 5; and C1.3.1.7.3. United States citizen civilian employees in foreign countries and U.S. possessions and territories, under conditions prescribed in paragraph C1.3.1.6., above. C1.3.1.8. Unless constrained by law or Federal regulations, installation commanders shall purchase furnishings, equipment, supplies, and services wherever they can get the combination of quality and cost that best satisfies their requirements (DoD Directive 4001.1, reference (a)). C1.3.1.9. Service members shall be liable for damage to any DoD housing unit, or damage to or loss of any equipment or furnishings, assigned to or provided such member if it is determined that the damage or loss was caused by the abuse or negligence of the member, dependents of the member, or guests of the member or of the member's dependent(s). (See 10 U.S.C. 2775, reference (j).) Civilians shall be liable for damages and losses the same as military occupants. Procedures for crediting collections for any loss or damage to Government property are provided in Chapter 4. C1.3.1.10. Housing-related relocation services shall be provided to Service members by installation housing offices, at both the losing and gaining commands, in accordance with this Manual, DoD Instruction 1338.19 (reference (k)), and 10 U.S.C. 1056 (reference (l)). C1.3.1.11. Under the Rental Housing Lease Indemnity Program, a Military Department may enter into an agreement with a landlord who agrees to waive the requirement for a security deposit by a member leasing a rental unit. The agreement guarantees compensation, within prescribed limits, to the landlord who rents to military personnel, for breach of lease or damage to the rental unit by a Service member or by a guest or dependent of the Service member. (See 10 U.S.C. 1055, reference (m).) The program is available at the discretion of the Military Departments and installation commanders. C1.3.1.12. Housing repair, whole-house, and neighborhood revitalization projects shall address energy conservation by accomplishing cost-effective retrofits to improve energy efficiency. Housing shall be included in the installation plan to reduce installation energy consumption 20 percent, on a square footage basis, by the year 2000 as compared with comparable energy use in 1985, per E.O. 12759 (reference (n)), Pub. L. No. 102-486 (reference (o)), and DoD Directive 4170.10 (reference (p)). The plan should include cost-effective retrofits and voluntary occupant conservation strategies. C1.3.2. Family Housing C1.3.2.1. Family housing facilities shall be operated and maintained to a standard that protects the facilities from deterioration and provides safe and comfortable places for our people to live. C1.3.2.2. Military family housing amenities and services should reflect contemporary U.S. living standards for similar categories of housing. C1.3.2.3. In CONUS, Government-owned furnishings may be provided in DoD family housing occupied by personnel assigned to Special Command Positions as described by DoD Directive 1100.12 (reference (q)), student and short-tour personnel, and foreign personnel who are in the United States under DoD Component-sponsored agreements, and in the entertainment areas of military family housing occupied by an installation commander with the grade of O-6 and general and flag officers. Other commanders in the grade of O-6 may be provided supplemental furnishings when deemed necessary by the Head of the DoD Component concerned, or designee, if these officers are required to accommodate or entertain visitors frequently as part of their official duties. Government-owned furnishings shall not be provided for use in private housing, nor shall they be provided in private areas of family housing units where official entertainment is not required. C1.3.2.4. Outside CONUS, Government-owned furnishings may be provided in DoD or private housing occupied by military personnel and DoD U.S. citizen civilians recruited in the United States upon a determination of the Head of the DoD Component, or designee, that it is more advantageous for the Government to provide furnishings than to ship personally owned furnishings. Government-owned furnishings may be provided in DoD or private housing on a temporary loan basis pending receipt or after shipment of personally owned furnishings. (10 U.S.C. 2251, reference (r).) C1.3.2.5. No family shall be discriminated against in the assignment of Government family housing because of special heath or disability requirements. At least 5 percent of the total military family housing inventory (no less than one house) of an installation shall be accessible or readily and easily modifiable for use by persons with disabilities. When needs exist, modifications to housing shall be accomplished on a high priority basis (regardless of the inventory of accessible units in use) to ensure assignment of housing at least as soon as it would have been otherwise available. In addition, persons with disabilities must have access to programs and activities conducted in public entertainment areas of DoD family housing and in support facilities provided for DoD family housing occupants. (See 42 U.S.C. 4151 et seq., reference (s).) C1.3.2.6. Dependents of deceased military sponsors who die in line of duty shall be permitted to remain in assigned adequate housing without charge for a period of 90 days after the sponsor's death (37 U.S.C. 403(l)(1), reference (t)). Dependents of deceased military sponsors who are occupying substandard quarters on the date of the sponsor's death shall be permitted to remain in assigned quarters, and the charge for such quarters shall remain the same for a period of 90 days after the sponsor's death (37 U.S.C. 403(l)(2), reference (t)). C1.3.2.7. In certain hardship cases, former Uniformed Service members and their dependents, former Federal employees (or other occupants) and dependents, or dependents of deceased Federal employees (or other occupants), may be permitted to remain in assigned housing for a period normal not to exceed 60 days and will be charged in accordance with Chapter 6, paragraphs C6.2.3.3., C6.2.3.4., and C6.2.3.5. C1.3.2.8. A Service member who is assigned or provided a family housing unit and who fails to clean satisfactorily that housing unit (as prescribed in Chapter 4) shall be liable for the cost of cleaning made necessary as a result of that failure (10 U.S.C. 2775, reference (j)). Civilian occupants shall be subject to the same cleaning standards as military occupants. C1.3.2.9. Transition Occupancy C1.3.2.9.1. Service members separated from Service as listed below, and members of their households residing with them in military housing, may be permitted to remain in the housing after separation for the periods indicated. C1.3.2.9.1.1. Members involuntarily separated under honorable conditions (180 days). (See 10 U.S.C. 1147, reference (u).) C1.3.2.9.1.2. Members voluntarily separated with special separation benefit pay (180 days). (Reference (u) and 10 U.S.C. 1174a, reference (v).) C1.3.2.9.1.3. Members separated with voluntarily separation incentive pay (180 days). (Reference (u) and 10 U.S.C. 1175, reference (w).) C1.3.2.9.2. Application of the extended occupancy benefit shall be subject to the following: C1.3.2.9.2.1. The installation commander determines that space permits it; active duty personnel shall not be displaced or otherwise negatively affected. C1.3.2.9.2.2. The member is separated before October 1, 1995. C1.3.2.9.2.3. The member shall pay a charge in accordance with Chapter 6, below. C1.3.3. Unaccompanied Personnel Housing (UPH) C1.3.3.1. Housing accommodations assigned to unaccompanied personnel shall provide the space, storage, privacy, and furnishings, plus access to common facilities, required for comfortable living. C1.3.3.2. Government-owned furnishings shall be provided in all DoD unaccompanied personnel housing. In CONUS, Government-owned furnishings shall not be provided for use in private housing. Outside CONUS, Government-owned furnishings may be provided in private housing if it is more advantageous to the Government than shipping privately owned furnishings. Government-owned furnishings may be provided in DoD or private housing on a temporary loan basis pending receipt or after shipment of personally owned furnishings. (10 U.S.C. 2251, reference (r).) C1.3.3.3. UPH occupants shall be subject to the same cleaning standards as military family housing occupants. C1.3.4. Temporary Lodging Facilities (TLFs). TLFs are authorized to reduce hardships and inconveniences that might otherwise impact on military personnel if such facilities were not available. TLFs are acquired specifically to support active duty military members and/or their dependents who are temporarily without permanent housing due to permanent change of station (PCS) orders, and guests of patients in military hospitals. C1.4. RESPONSIBILITIES C1.4.1. The Deputy Under Secretary of Defense (Environmental Security) (DUSD(ES)) shall: C1.4.1.1. Provide policy guidance and general procedures relating to family and unaccompanied personnel housing, temporary lodging facilities, community housing, and housing-related relocation services. C1.4.1.2. Encourage continuous improvement in the quality of Government housing facilities and services. C1.4.2. The DoD Comptroller (C, DoD) shall provide fiscal guidance and procedures to DoD Components regarding financing, budgeting, and accounting for the DoD housing programs under DoD Directive 5118.3 (reference (x)). C1.4.3. The Assistant Secretary of Defense (Personnel and Readiness) (ASD(P&R)) shall: C1.4.3.1. Monitor the morale and welfare aspects of the family housing, unaccompanied personnel housing, and temporary lodging facility programs. C1.4.3.2. Issue policy and guidance for the Equal Opportunity in the Off-Base Housing Program under DoD Directive 5124.2 (reference (y)). C1.4.3.3. Issue policy and guidance for accessibility of housing to persons with disabilities under DoD Directive 1020.1 (reference (z)), which implements Section 504 of the "Rehabilitation Act of 1973," as amended (reference (aa)), and under the Uniform Federal Accessibility Standards (UFAS) (reference (bb)), which implements the "Architectural Barriers Act of 1968," as amended (reference (s)). C1.4.3.4. In consultation with the Assistant Deputy Under Secretary of Defense (Conservation and Installations), grant waivers to or modifications of the Uniform Federal Accessibility Standards (reference (bb)) for housing. C1.4.4. The Assistant Deputy Under Secretary of Defense (Conservation and Installations) (ADUSD(CI)) shall: C1.4.4.1. Keep DoD Components informed of all congressional restrictions concerning the housing programs. C1.4.4.2. Allocate leasing authority annually for each DoD Component, as appropriate. C1.4.4.3. Allocate the number of high-cost leases so as not to exceed the statutory limitation. C1.4.4.4. Review and submit to OMB requests for exceptions to the rule of equivalence with private rents, utilities, and services in determining rental rates and charges. C1.4.5. The Heads of DoD Components, or designees, shall: C1.4.5.1. Delegate to installation commanders broad authority, responsibility, and accountability for providing housing facilities and services in accordance with DoD Directive 4001.1 (reference (a)). Administrative restrictions should be rare. C1.4.5.2. Keep commanders informed of all policy guidance and congressional restrictions. C1.4.5.3. Notify appropriate committees of Congress on matters concerning housing. C1.4.5.4. Determine occupant liability that may compromise or waive a claim of the United States for occupant liability. C1.4.5.5. In foreign countries where their Component has construction agent responsibility (DoD Directive 4270.5, reference (cc)), ensure that no Service member or DoD civilian is without appropriate housing program support. That responsibility encompasses individuals who are without access to installation housing services and whose assignments do not place them under the acknowledged purview of any other DoD Component housing program. C1.4.6. The Installation Commanders shall: C1.4.6.1. Provide excellent living conditions (as evaluated by customer surveys, interviews, focus groups, etc.) for all military personnel, eligible civilians, and their families. C1.4.6.2. Provide housing referral services to help DoD personnel and their dependents locate acceptable, affordable, and nondiscriminatory housing in the local community, and to provide an orientation to the local community. Provide housing-related relocation assistance services. C1.4.6.3. Operate and maintain DoD housing. C1.4.6.4. Promote sell-help projects by housing occupants. Ensure that maintenance contracts allow for self-help work performed by occupants. C1.4.6.5. Ensure that housing accommodations, storage spaces, and furnishings assigned to unaccompanied personnel provide the space and privacy required for comfortable living. C1.4.6.6. Determine when a requirement to lease, convert, contract, or construct housing facilities exists. C1.4.6.7. Ensure occupants move into clean housing. C1.4.6.8. Ensure that accessible housing is available upon assignment for persons who need it. C1.4.6.9. Protect members and their families from environmental and safety hazards in housing areas. C1.4.6.10. Implement utility conservation measures in housing areas. C1.5. INFORMATION REQUIREMENTS The reporting requirements in this Manual have been assigned the Report Control Symbols (RCS) listed in Table C1.T1., below. Applicant service forms are in Appendix 2, below. Report forms and instructions for family housing are in Appendix 3, below, and those for unaccompanied personnel housing are in Appendix 4, below. The high-cost foreign lease form is in Appendix 5, below. The forms are approved for electronic generation and distribution. Table C1.T1. DoD HOUSING MANAGEMENT INFORMATION REQUIREMENTS DD Form Report Control Symbol (RCS) Title As Of/Due Dates To (copies) Figure 1747 N/A Status of Housing Availability N/A Applicant (1) AP2.F1. 1746 N/A Application for Assignment of Housing N/A Housing Ofc (1) AP2.F2. 1410 & 1411 DD-A&T(A)1081 Family Housing Inventory and Occupancy Family Housing Inventory Designation and Assignment As of Sep 30/ Due Dec 15 ADUSD(CI) (1) AP3.F1. 1523 DD-A&T(AR)1716 Military Family Housing Justification As Required ADUSD(CI) (1) Congress AP3.F3. 2405 DD-A&T(AR)1706 & General and Flag Officers Quarters Management Report As of Sep 30/ Due Dec 15 As Required ADUSD(CI) (1) AP3.F4. 2085 DD-A&T(A)1470 Unaccompanied Personnel Housing (UPH) Inventory and Utilization Data As of Sep 30/ Due Feb 1 ADUSD(CI) (1) AP4.F1. 2643 N/A High-Cost Foreign Lease N/A DoD Component Headquarters AP5.F1. C2. CHAPTER 2 GUIDELINES FOR MANAGEMENT OF FAMILY HOUSING C2.1. GENERAL Family housing shall be managed in a way that will provide excellent housing facilities and services for the occupants. Program evaluation shall be accomplished in accordance with DoD Instruction 7041.3 (reference (dd)) to assure that operation, maintenance, and repair of DoD family housing are being performed to provide excellent facilities in the most cost-effective manner. Repair or replacement of major building components shall be in accordance with reference (dd). C2.2. FUNCTIONS OF A FAMILY HOUSING OFFICE These include but are not limited to: C2.2.1. Services to eligible personnel, including: C2.2.1.1. Assignment and termination of quarters. C2.2.1.2. Housing referral. C2.2.1.3. Promotion of occupant relations. C2.2.1.4. Creation and administration of family housing self-help program. C2.2.1.5. Housing-related relocation assistance. C2.2.2. Execution of the family housing program authorized and appropriated by Congress. C2.2.3. Preparation and analysis of family housing surveys, management reports, and studies. C2.2.4. Planning, programming, and budgeting for the acquisition, replacement, improvement, operation, maintenance, repair, and leasing of family housing. C2.2.5. Implementation of rental charges. C2.2.6. Location and inspection of leased housing. C2.2.7. Control of issue, repair, and procurement of furnishings (including appliances). C2.2.8. Establishment and maintenance of facilities history. C2.2.9. Membership on the installation relocation assistance coordinating committee per DoD Instruction 1338.19 (reference (k)). C2.3. HOUSING REFERRAL SERVICES (HRS) C2.3.1. The installation should offer, as a minimum, the following housing referral and relocation services: C2.3.1.1. Nondiscriminatory listings of referral and for-sale housing. C2.3.1.2. Counseling for applicants on the Equal Opportunity in Off-Base Housing (EOOBH) Program and the prohibitions against discrimination based on disability. C2.3.1.3. Vacancy status of as many listings as possible. C2.3.1.4. Assistance in resolving tenant-landlord disputes. C2.3.1.5. Preliminary inquiries to validate housing discrimination complaints. C2.3.1.6. Liaison with community and Government officials and organizations. C2.3.1.7. Housing data exchange with other DoD housing offices. C2.3.1.8. Transportation to show community housing, as required. C2.3.1.9. Assistance with rental negotiations and review of leases. C2.3.1.10. Assistance with understanding procedures for and resolving problems with utility connections, fees, deposits, and billings. C2.3.1.11. Language interpretation in dealing with landlords and utility companies. C2.3.1.12. Rental agreements in English and the national language in foreign areas. C2.3.1.13. Certification of housing-related costs for temporary lodging allowance overseas housing allowance (OHA) and move-in housing allowance in foreign areas. C2.3.1.14. Information on the Homeowners Assistance Program (HAP), as applicable (DoD Directive 4165.50, reference (ee)). C2.3.1.15. Information on buying, selling, and renting homes, including mobile homes, and on residential property management. C2.3.1.16. Counseling on the Rental Housing Lease Indemnity Program at locations where the program is in place. C2.3.1.17. Housing-related relocation assistance to military members and their families, and to civilians, as authorized (DoD Instruction 1338.19, reference (k)). C2.3.2. A suspected discriminatory act, with or without the filing of a formal complaint, is a valid basis for investigation. After investigating housing discrimination complaints, the housing office shall report all circumstances (including any legal reviews) and validation to the appropriate command official for additional investigation in accordance with DoD Instruction 1100.16 (reference (e)) and DoD Directive 1020.1 (reference (z)). In foreign areas, the indent of the EOOBH Program and the prohibitions against discrimination on the basis of disabilities shall be carried out to the extent possible within the laws and customs of the foreign country. C2.3.2.1. Personnel who reside in the civilian community shall receive housing referral counseling on the EOOBH Program and prohibitions against discrimination on the basis of disability before negotiating a rental and/or lease agreement for community housing. C2.3.2.2. Listings shall be maintained of housing and agents against which restrictive sanctions have been imposed by the installation commander. All personnel reporting to the housing office for housing referral assistance shall be provided with a copy of the restrictive sanction list and shall acknowledge, by signature, receipt of the list. Restrictive sanctions shall be imposed for a minimum of 180 days and shall continue until the agent for the facility has agreed in writing to a policy of nondiscrimination. (See enclosure 4, paragraph E4.2.6. of DoD Instruction 1100.16, reference(e).) Restrictive sanctions are effective against the agent, the identified facility, and all other facilities owned or operated by the agent. C2.3.2.3. Housing referral services should be accessible to and usable by persons with disabilities. If it is not feasible to locate the service in an accessible building or it modification of a building would be an undue hardship, arrangements must be made to provide, upon request all referral services at an accessible location. Readers for blind persons and sign language interpreters for deaf persons should be made available upon request, if feasible. C2.3.2.4. A coordinated housing referral service may be established in areas where there is more than one military installation. One installation may be designated to provide services, mutually agreed upon, for all other installations in the geographic area, and designated the primary DoD contact with community and Government agency (local, State, and Federal) representatives. In coordinated areas, each installation may perform some or all of the functions identified in paragraphs C2.3.1. and C2.3.2., above. C2.3.2.5. Housing referral service hours of operation should be convenient and flexible to meet the needs of customers. C2.4. MILITARY FAMILY HOUSING REQUIREMENTS The requirement for family housing at each installation or installation complex of the DoD Components shall be determined on the basis of current family housing conditions, projected long-range family housing requirements, consultations with Government Agencies and other organizations knowledgeable of local housing conditions, and the results of a market analysis. C2.4.1. DD Form 1523, "Military Family Housing Justification," shall be used to justify family housing construction and acquisition programs to the Department of Defense and Congress. Housing project proposals for construction, acquisition, and improvements shall be submitted with annual budgets in accordance with DoD Instruction 7040.4 (reference (ff)). C2.4.2. The following shall be considered when determining gross and effective housing requirements: C2.4.2.1. Gross family housing requirements shall include all Service members, regardless of grade, who are on PCS orders for 20 weeks or more and who draw a basic allowance for quarters (BAQ) at the with-dependents rate and those essential civilian employees, with dependents, who must reside on the installation for reasons of military necessity. The gross requirement shall include adjustments for Service members married to Service members and families retaining military housing while their sponsors are on dependent-restricted tours. Transients, hospital patients from other installations, and students not on PCS orders (less than 20 weeks) are excluded. C2.4.2.2. In foreign countries and U.S. possessions and territories where private housing is nonexistent or unacceptable, U.S. citizen DoD employees, with dependents, who are designated by the installation commander as eligible for assignment to military family quarters shall be included in gross requirements. C2.4.2.3. Long-range family housing requirements shall be calculated based on the anticipated long-range strength level regardless of temporary increases or decreases from that level. Strength levels should conform to the latest Service-approved personnel planning documents; predictable strength changes after the end of the planning period may be used. C2.4.2.4 Projection of long-range gross family housing requirements should be based on a trend analysis, by grade, of dependency rates for the last 3 years. Where changes are planned in the types of units to be stationed, the impact should be reflected in the projected grade composition. Other factors may be used if they more accurately project dependency rates. C2.4.2.5. Service members who are unaccompanied because of the lack of acceptable housing at the permanent duty location (i.e., involuntarily separated), as verified by the housing office, shall be considered unacceptably housed. (Also see Appendix 3, paragraph AP3.2.4.) C2.4.2.6. When Service members living in the community report unacceptable housing conditions, and it is inspected and verified by the housing office using the acceptability criteria (excluding bedrooms and cost) in paragraph C2.4.3., below, that housing is not counted as an asset against housing requirements. (Also see Appendix 3, paragraph AP3.2.4.) C2.4.2.7. Service members and civilians who, for reasons other than non-availability of housing at the permanent duty location, elected not to be accompanied (i.e., voluntarily separated) shall not be considered effective family housing requirements. C2.4.2.8. Effective requirements shall include all personnel who are living with their families in the area (with adjustments for Service members married to Service members), families retaining military housing while their sponsors are on dependent restricted tours, and all involuntarily separated personnel. C2.4.3. Community Housing Acceptability Criteria. Housing units that do not meet the acceptability criteria shall not be considered as assets to meet the military need. The responsibility for determining acceptability for location and condition rests with the installation commander. The following are guides to minimum acceptability. C2.4.3.1. Location C2.4.3.1.1. The dwelling is within a 1-hour commute by a privately owned vehicle during normal commuting hours, or within other limits to satisfy mission requirements. C2.4.3.1.2. The dwelling is not in an area, subdivision, or housing complex designated by the installation commander as "not acceptable for health or safety reasons." C2.4.3.2. Cost. For making programming and/or acquisition decisions, the maximum acceptable monthly housing cost is the total of BAO plus Variable Housing Allowance (VHA) (or OHA) plus the maximum out-of-pocket cost (50 percent of BAO). Total monthly cost includes rent, utilities (except telephone and cable TV), and other items of operating expense that are compensable by the VHA and the OHA. C2.4.3.3. Size C2.4.3.3.1. The minimum net square footages for dwelling units are: 1 bedroom, 550; 2 bedrooms, 750; 3 bedrooms, 960; 4 or more bedrooms, 1,190. C2.4.3.3.2. The dwelling unit has the minimum number of bedrooms to ensure no more than two persons share a bedroom. C2.4.3.4. Condition C2.4.3.4.1. The dwelling is well maintained and structurally sound. It does not pose a heath, safety, or fire hazard. C2.4.3.4.2. The dwelling is a complete unit with private entrance, bathroom, and kitchen for sole use of its occupants. The kitchen, a bathroom, the living room and the bedrooms can be entered without passing through bedrooms. The kitchen has stove and refrigerator connections, and space for food preparation. At least one bathroom has a shower or bathtub, lavatory, and a flushable toilet. C2.4.3.4.3. The dwelling has air conditioning or a similar cooling system and a permanently installed, adequately vented, heating system, if it is in a climate where those are includable in Government construction per MIL-HNBK-1190 (reference (c)). C2.4.3.4.4. The dwelling has adequate electrical service. C2.4.3.4.5. The dwelling has washer and dryer connections, or accessible laundry facilities are on the premises. C2.4.3.4.6. The dwelling has hot and cold running potable water. In some foreign areas, construction standards for community housing do not provide for potable running water. In such places, hot and cold running water shall be provided and a continuous supply of potable water shall be made available. C2.4.3.4.7. The dwelling has sufficient sanitary and sewage disposal facilities. C2.4.3.5. Occupant-Owned Housing. All occupant-owned housing shall be considered acceptable. C2.4.4. Housing Market Analysis. Market analyses shall be accomplished at all applicable locations where acquisition of military housing is programmed. C2.4.4.1. In geographic areas having multiple military installations, market analyses shall be coordinated among those installations or be prepared jointly under the sponsorship of one Service. If only one Service in a multi-Service area has a program to justify, then the market analysis should be coordinated under the sponsorship of that Service. If two or more Services have programs to justify, then the market analysis should be prepared jointly under the sponsorship of the Service that has the larger number of eligible personnel living in the area in private housing. Service sponsorship may vary from that guidance if all installations agree. C2.4.4.2. At a minimum, a market analysis should consider: C2.4.4.2.1. A housing demand analysis for both the military and civilian populations by bedroom, including the ability, by pay grade or equivalent, to afford housing. C2.4.4.2.2. A housing supply analysis by bedroom, cost, and pay grade. C2.4.4.2.3. A demographic analysis of the housing market area to include household formation trends and inward and/or outward migration of population. C2.4.4.2.4. An economic analysis of the housing market area to include makeup of the housing market area and current and projected economic trends. C2.4.4.2.5. Summary of supply and demand analysis. C2.4.4.3. The DoD Components shall verify data reported in installations' private-sector market analyses, and shall make analyses supporting individual projects available for OSD review. C2.4.4.4. The requirement for a full market analysis shall not apply where the proponent of a project can demonstrate that it is inappropriate; e.g., at locations where there is no local housing market, foreign locations, or projects for key positions that cannot be accommodated within existing inventory. C2.4.5. Public Schools. The Military Services shall coordinate housing requirements with local school districts, and the budget justification for each construction request shall indicate whether additional public school facilities are required to accommodate an increase in students. C2.5. ASSIGNMENT OF DoD FAMILY HOUSING C2.5.1. Assignment Priorities. The installation commander is responsible for assignment priorities to family housing and is given broad authority to deviate from the following guidelines, on a case-by-case basis, when the guidelines would cause undue hardship. C2.5.1.1. Priorities for assignment of Service members and civilian employees to adequate DoD family housing are: C2.5.1.1.1. Priority 1. Key and essential Service members and civilians, including special command positions. C2.5.1.1.2. Priority 2. Service members and equivalent civilians who are assigned to, or attached for duty at, the installation (including ships) or who are assigned to other installations that are served by the housing complex. C2.5.1.1.3. Priority 3. All Service members and civilians not assigned or attached to the installation. C2.5.1.1.4. Priority 4. Unaccompanied dependents of Service members. C2.5.1.2. The installation commander shall determine the order of priority of assignment for foreign military personnel, the nonmilitary uniformed personnel of the U.S. Public Heath Service, the National Oceanic and Atmospheric Administration, and those under host-tenant agreement unless otherwise stipulated in the agreement. C2.5.1.3. Substandard housing is assigned to enlisted personnel according to their bedroom requirement on a first-come, first-served basis regardless of rank or rate. Officers and eligible civilians may occupy substandard housing on an equal basis only after the enlisted waiting list has been exhausted. C2.5.1.4. Families of sponsors assigned to an unaccompanied short tour outside the United States who occupy public quarters (including leased units) in CONUS, Hawaii, or Alaska at the time of departure of the sponsor should be assured continued occupancy until the sponsor returns or reports to the next permanent duty station not considered an unaccompanied short tour. Assurance of continued occupancy does not apply to Service members who voluntarily extend. C2.5.1.5. Unmarried pregnant Service members without dependents may apply for family housing but shall not be assigned to the quarters until the birth of the child. C2.5.2. Bedroom Eligibility. The following occupant bedroom eligibility guidelines may be modified by the installation commander to meet local requirements: C2.5.2.1. Sponsor, or sponsor and spouse, and married dependents (e.g., parents) should be assigned one bedroom for each couple, and unmarried sponsor. C2.5.2.2. Each dependent normally should be assigned one bedroom if the existing inventory permits. C2.5.2.2.1. The Service member may choose to be assigned to a unit where more than one dependent shares a bedroom. No more than two dependents should share a bedroom unless the installation commander determines the bedroom is large enough to accommodate more. C2.5.2.2.2. The installation commander may stipulate two dependents share a bedroom for equitable allocation of the inventory. C2.5.2.3. Officers in grades O-6 and above normally should be assigned a minimum of four bedrooms. Members in grades O-5, O-4, W-5, W-4, E-9, and E-8 normal should be assigned a minimum of three bedrooms. C2.5.2.4. When the sponsor or spouse is pregnant, the sponsor may apply for and occupy housing with a separate bedroom for the expected child. C2.5.3. Assignment of civilian employees to DoD housing shall be made in accordance with the Military and Civilian Schedule of Equivalent Grades contained in Table C2.T1. C2.5.4. When DoD-sponsored civilian personnel (e.g., U.S. or third country national bank personnel, and key contractor personnel) serving DoD military installations at overseas locations cannot obtain acceptable housing in the vicinity of an installation, they and their families may occupy DoD housing on a rental basis. The priority of such an assignment shall be determined by the installation commander. Table C2.T1. is based on the military and civilian relationship established for Geneva Convention purposes. Non-appropriated Fund positions shall be considered equivalent to their counterparts under the General Schedule and Wage System, and Senior Level positions shall be considered equivalent to Senior Executive Service positions. Navy Wage positions of chief pilot, general foremen, foremen, and leader, not included in the table, shall be determined by the Department of the Navy using the table as a guide. Moreover, for the Wage System, when a more precise relationship to military rank or General Schedule grades is necessary, this shall be determined by the installation commander using the grade groupings in the table as a guide. Finally, equivalent grades for other civilian employees not included in the table shall be determined by the installation commander using the table as a guide. Table C2.T1. MILITARY AND CIVILIAN SCHEDULE OF EQUIVALENT GRADES Civilian Grade Group Military Grade Group Senior Executive Service/ Senior Level Merit Pay Employee General Schedule Educators (20 U.S.C. 901-907, reference (gg)) Wage System O-7 thru O-10 SES 1 thru 6 ES 1 thru 6 -- -- --- --- O6 -- GM-15 GS-15 -- O5 -- GM-13 and GM-14 GM-13 and GM-14 Schedule K WS-14 thru WS-19 WL-15 and Productive Support Equivalents O4 -- -- GS-12 Teaching Principals, Schedule L O3 -- -- GS-10 and GS-11 Schedule C, Step 4 and above, and Schedule D-F and M-O WS-8 thru WS-13 WL-6 thru WL-14 WG-12 thru WG-15 and Production Support Equivalents O-2 W-3 & W-4 -- -- -- -- -- -- GS-8 and GS-9 Schedule C, Steps 1-3 O-1 W-1 & W-2 -- -- GS-7 -- E-7 thru E-9 -- -- GS-6 -- WS-1 thru WS-7 WL-1 thru WL-5 WG-9 thru WG-11 E-5 & E-6 -- -- GS-5 -- E-4 -- -- GS-4 -- WG-1 thru WG-8 E-1 thru E-3 -- -- GS-1 thru GS-3 -- C2.5.5. When American Red Cross personnel are provided Government quarters in the United States or its territories and possessions, the Red Cross personnel or the American National Red Cross shall pay the established rental rate for those quarters in accordance with OMB Circular A-45 (reference (hh)). In foreign areas, Red Cross personnel will be furnished quarters on the same basis as DoD civilian employees. In instances where DoD civilian employees are furnished Government quarters without charge, Red Cross personnel also shall be furnished quarters without charge. (See DoD Directive 1330.5, reference (ii).) C2.5.6. In overseas locations, quarters may be provided on a reimbursable basis to United Service Organizations, Inc. (USO) executive and professional staff when it is within the capability of the overseas military command and not prohibited by appropriate Status of Forces Agreements. The rates charged will be equal to the housing allowance or rate charged to equivalent grade civil service employees. (See DoD Directive 1330.12, reference (jj).) C2.6. HOME ENTERPRISES Members of military families residing in Government family housing may conduct a home enterprise as determined by the installation commander. (See DoD Instruction 1344.7, reference (kk).) When practicable and feasible, occupants should be allowed to make minor modifications to housing units at the occupant's expense. Occupants shall remove the modifications at termination of occupancy if the installation commander determines that to be necessary. Enterprises should be consistent with Federal, State, and local laws as well as any Status of Forces Agreement. C2.7. FURNISHINGS C2.7.1. The incumbents of Special Command Positions, designated in accordance with DoD Directive 1100.12 (reference (q)) and 10 U.S.C. 2826(b) (reference (ll)), may be provide additional amenities commensurate with the required level of official entertaining. The nature and extent of the amenities to be provided in DoD housing shall be determined within the following guidelines: C2.7.1.1. Furnishings may be provided for the entertainment areas and guest bedrooms if overnight accommodation of official visitors is required. C2.7.1.2. Special allowances of table linen, china, glassware, silver, and kitchen utensils are authorized by DoD Directive 1100.12 (reference (q)) as an exception to 10 U.S.C. 2387 (reference (mm)). C2.7.1.3. In the Washington, DC area, responsibility for managing and financing the procurement, issue, receipt, storage, and repair of special allowance items supporting the special command positions that do not have specific designated quarters is assigned to the Department of the Air Force. C2.7.2. The Secretary of the Military Department concerned may fund the initial procurement of tableware for principal military attaches assigned to U.S. embassies, consulates, or other diplomatic posts in foreign countries. Item replacement shall be according to procedures within the Military Departments. C2.7.3. Supplemental Government-owned furnishings may be provided in the public entertainment areas of DoD family housing occupied by the senior enlisted member of a Military Service (Sergeant Major of the Army, Master Chief Petty Officer of the Navy, Sergeant Major of the Marine Corps, Chief Master Sergeant of the Air Force). C2.8. DoD FAMILY HOUSING FACILITIES C2.8.1. Self-Help Programs. Occupant self-help programs are encouraged as a means of improving living conditions while promoting a greater feeling of pride and homeownership. C2.8.2. Telephone Wiring. Maintenance of telephone wiring in the structure of the family housing unit is the responsibility of the Government. The Government shall not maintain the telephone instrument or the external wiring to the receiver or wall plate of the instrument. (See 31 U.S.C. 1348(d), reference (nn).) Occupants of family housing must be informed that they are responsible from the wall plate to the instrument but are not required to pay the fee charged by the telephone company for maintaining or repairing wiring in the housing unit. Occupants who pay the fee shall not be reimbursed by the Government. C2.8.3. Improvements. Improvement projects together with any concurrent maintenance and/or repairs must conform to 10 U.S.C. 2825 (reference (oo)), as provided by DoD 7000.14-R, Volume 2 (reference (pp)). Improvements shall not be made to substandard quarters unless the housing is being upgraded to adequate standards. Substandard quarters shall be restored or replaced as soon as practical subject to the limitations, justifications, and other requirements applicable to the improvement of such quarters. Improvements may include modification of existing housing to provide accessibility features for persons with disabilities. Multi-unit improvement projects must comply with the UFAS (reference (bb)). C2.8.4. Historic Quarters. The maintenance, improvement, or rehabilitation of quarters on the National Register of Historic Places or under review for such listing shall comply with DoD Directive 4710.1 (reference (qq)). Consultation with the State Historic Preservation Officer in accordance with reference (qq) is required before alteration of these structures, including demolition. C2.8.5. Restoration or Replacement of Damaged or Destroyed Facilities. Repairs, restoration, or replacement of damaged housing facilities may be accomplished with family housing funds in accordance with 10 U.S.C. 2854 (reference (rr)). C2.8.6. Whole-House and Neighborhood Revitalization. The DoD Components shall use a systematic approach to the improvement, repair, and major maintenance of family housing. Whole-house revitalization projects bring family housing units up to new construction standards (MIL-HNBK-1190, reference (c)), where feasible. Concurrent improvement of neighborhood amenities, appurtenances, and support facilities is included in those projects. C2.8.7. Environmental Abatement. The identification and necessary correction of environmental hazards such as radon, asbestos, and lead-base paint are the responsibility of the family housing program and normally shall be accomplished with family housing funds. C2.8.8. Fire Protection. Fire protection, including sprinklers and hard-wire detectors as required, shall be provided in accordance with MIL-HNBK 1190 (reference (c)), MIL-HNBK 1035 (reference (d)), and Pub. L. No. 102-522 (reference (ss)). C2.8.9. Multi-Year Contracts for Supplies and Services. Multi-year contracts for supplies and services--for management, maintenance and operation of DoD family housing--may be made and paid for in accordance with 10 U.S.C. 2829 (reference (tt)). C2.9. GENERAL AND FLAG OFFICERS QUARTER (G&FOQs) Appropriate management controls shall be established to ensure G&FOQs are operated and maintained in a prudent manner. The DoD Components shall maintain, for each G&FOQ, annual information on obligations for operations, maintenance and repair, and improvements, as well as any additional information needed for reports required by the Congress. DD Form 2405, "General and Flag Officer Quarters Management Report," may be used for that purpose. C2.10. MILITARY FAMILY HOUSING APPROPRIATIONS C2.10.1. Program Objectives Memorandum (POM) and budget estimates for military construction and family housing appropriations shall be prepared and submitted in accordance with guidance contained in Volume 2 of DoD 7000.14-R, (reference (pp)). C2.10.2. Funds appropriated or otherwise made available for the Defense Family Housing Program shall be administered and managed in accordance with Volume 2 of DoD 7000.14-R, (reference (pp)). The scope of the Defense Family Housing Program is described in that reference. C2.10.3. The costs of maintenance and operation of DoD family housing diverted or converted to other use shall not be charged to the family housing account. C3. CHAPTER 3 FAMILY HOUSING LEASING C3.1. GENERAL C3.1.1. Leasing is used for requirements of short-range or uncertain duration or for special situations as authorized by 10 U.S.C. 2828 (reference (uu)). Leased family housing units shall be designated public quarters, and occupants shall forfeit BAO and other housing allowances (e.g., VHA and OHA). The authority to approve all leases or renewals shall not exceed the total number allocated and dollars appropriated annually. C3.1.2. The cost limits of the maximum amount per year apply to the housing unit itself (including operations, maintenance, and utilities). Costs to be included within the statutory limitations are: C3.1.2.1. Basic shelter rent. C3.1.2.2. Maintenance when not provided by the lessor. C3.1.2.3. Operations: utilities when not provided by the lessor and services (such as refuse collection) if separately contracted by the lessor. C3.1.3. Costs excluded from the statutory limitations are: C3.1.3.1. Initial make-ready costs. C3.1.3.2. Costs of Government-owned furnishings. C3.1.3.3. Any pro rata share of the costs of installation services (refuse disposal, police and fire protection, etc.). C3.1.3.4. Administrative costs such as assignment, travel, and inspection by installation personnel. C3.1.3.5. Costs above installation level, such as costs attributable to Engineer Districts, Public Works Offices, and other command levels as well as headquarters levels for personnel, travel, inspection, etc. C3.1.3.6. Reimbursements to the Department of State (DoS) for Foreign Affairs Administrative Support costs. C3.2. DOMESTIC LEASING C3.2.1. Under 10 U.S.C. 2828 (reference (uu)), leasing of individual family housing units in the United States, Puerto Rico, and Guam can be done if there is a shortage of acceptable housing at or near a military installation and one or more of the following applies: C3.2.1.1. The requirement for such housing is temporary. C3.2.1.2. Leasing would be more cost-effective than construction or acquisition of new housing. C3.2.1.3. Family housing is required for personnel attending service school academic courses on permanent change of station orders. C3.2.1.4. Construction of family housing at such installation has been authorized by law but is not yet completed. C3.2.1.5. A military construction authorization bill pending in Congress includes a request for authorization of construction of family housing at such installations. C3.2.2. The use of the Domestic Leasing Program is temporary and shall be controlled to prevent an adverse impact on the local economy. It shall be used primarily to assist in providing housing for the lower ranking military personnel and their families. It is limited to areas with housing deficits for military members. It shall be used only until Government housing programs or the local economy can provide sufficient housing at a reasonable cost. C3.2.3. Leasing may be used when the lease cost to the prospective occupant would exceed his or her BAQ and VHA plus the maximum out-offset cost (50 percent of BAQ). However, nothing precludes the Government leasing agent from negotiating a Government lease agreement below that amount. C3.2.3.1. The prospective total annual lease cost cannot exceed the statutory limits, and the number of leases cannot exceed those authorized specifically by the ADUSD(CI). C3.2.3.2. The proposed lease should be identified by the Government representative rather than prospective occupant to ensure independent negotiations. C3.3. FOREIGN LEASING C3.3.1. Leasing of family housing in foreign countries can be done as stated in reference (uu) as follows: C3.3.1.1. If there is a shortage of acceptable housing at or near a military installation and one or more of the following applies: C3.3.1.1.1. The requirement for such housing is temporary. C3.3.1.1.2. Leasing would be more cost-effective than construction or acquisition of new housing. C3.3.1.1.3. Construction of family housing at such installation has been authorized by law but is not yet completed. C3.3.1.1.4. A military construction authorization bill pending in Congress includes a request for authorization of construction of family housing at such installations. C3.3.1.2. For incumbents of special command positions, as determined by the DA&M (DoD Directive 1100.12, reference (q)). C3.3.1.3. In countries where excessive costs of housing or other lease terms would cause undue hardship on DoD personnel. C3.3.1.4. In countries that prohibit leases by individual military or civilian personnel of the United States. C3.3.2. If an economic analysis is necessary, accomplish in accordance with OMB Circular A-94 (reference (vv)), DoD Instruction 7041.3 (reference (dd)) and appropriate Service regulations. C3.3.3. Leasing of housing units in foreign countries for assignment as family housing may be for any period not in excess of 10 years, and the costs of such leases for any year may be paid out of annual appropriations for that year. C3.3.4. Lease agreements that require construction of 10 or more rental units shall include the provisions described in Subsection 2828(d) of 10 U.S.C. (reference (uu)). C3.3.5. The statutory square foot limitations described in 10 U.S.C. 2826 (reference (ll)) shall apply. Deviations from these limitations should be limited to locations where housing of such size is unavailable due to indigenous construction patterns. C3.3.6. A lease may not be made if the average estimated annual rental for family housing facilities or related real property exceeds the amount specified by law during the term of the lease. C3.3.7. Any alterations, repairs, and/or additions to foreign leased units shall be limited to work necessary to provide acceptable living accommodations. The cost of such work shall not exceed 25 percent of the first year's annual rental without prior approval of the Head of the DoD Component concerned, or designee. C3.3.8. Advance rental payments may be made within the criteria of 10 U.S.C. 2396 (reference (ww)) when it is in the best interest of the United States Government. C3.3.9. On all leases subject to DoD allocation of statutory high-cost authority, the DoD Components shall centrally maintain the information indicated by DD Form 2643, Appendix 5, and provide summary data or excerpts to the OADUSD(CI), as required. Information on new, renewed, changed, or canceled leases shall be provided to the DoD Component concerned within 30 days of the action to be taken. Units leased by virtue of participation in a DoS pool (see Appendix 1, paragraph AP1.18.) do not count against the high-cost lease authority allocated by the Department of Defense. C3.3.10. Subsection 2828(f) of 10 U.S.C. (reference (uu)) sets forth procedures for prior notification of Congress when the average estimated annual rental for leased family housing, or for real property related to family housing, during the term of the lease exceeds the amount specified. C4. CHAPTER 4 OCCUPANT RESPONSIBILITY C4.1. GENERAL C4.1.1. All housing occupants shall be informed and shall acknowledge in writing their responsibilities and liability at the time of assignment and upon setting termination of Government housing occupancy, and the condition of the housing unit shall be validated at both assignment and pre-termination or final inspection. C4.1.2. Occupants of family housing and unaccompanied personnel housing (UPH) shall be liable for losses or damages caused by either themselves, their dependent(s) or guests, or guests of their dependent(s). C4.1.3. Occupants of family housing and UPH shall be liable for failure to satisfactorily clean assigned quarters upon termination of assignment as prescribed in section C4.2. of this chapter. (See 10 U.S.C. 2775, reference (j).) UPH occupants shall be subject to the same cleaning standards as family housing occupants. C4.1.4. Occupants financial liability shall be determined in accordance with 10 U.S.C. 2775 (reference (j)) and Chapter 7 of DoD 7200.10-M (reference (xx)). C4.2. OCCUPANT RESPONSIBILITY The installation commander shall ensure that incoming occupants receive quarters in excellent condition, including both maintenance and cleanliness of the unit. Occupants shall be responsible for such routine maintenance, minor repair, operation, and housekeeping as would be expected of tenants in private housing of similar type and value. Standards for occupant cleaning responsibility shall consider fair wear and tear; the responsibility shall be minimized when the quarters are scheduled for change-of-occupancy maintenance and repair. Occupants shall be responsible and held liable for loss or damage to family housing, equipment, or furnishings caused by the abuse or negligence of the occupants or their guests and for failure to satisfactorily clean an assigned unit upon termination of assignment. Occupant cleaning standards shall be tailored to suit local conditions and shall include the following minimum criteria: C4.2.1. Dusting, sweeping, and vacuuming of interior areas. C4.2.2. Removal of visible dirt, stains, and calcium deposits from interior surfaces and fixtures. C4.2.3. Cleaning-accessible portions of appliances. C4.2.4. Caring for assigned grounds, to include mowing, raking, pruning, and trash removal. C4.2.5. Replacing light bulbs and simple preventive maintenance such as replacing Government-furnished furnace and/or air conditioning fitters. C4.2.6. Removal of visible grease and oil deposits on driveways and in carports, and garages. C4.2.7. Cleaning and/or restoration of all areas frequented by household pets. C4.2.8. Removal of trash and, on termination of assignment, all personal property. C4.3. PAYROLL DEDUCTION AUTHORITY C4.3.1. The authority to make deductions from a military members pay sufficient to cover the cost of necessary repairs, replacements, or cleaning is contained in 10 U.S.C. 2775 (reference (j)). Salary offset for civilian employees is authorized in section E, enclosure 3, of DoD Instruction 7045.18 (reference (yy)). C4.3.2. The amounts collected for loss or damage or failure to satisfactorily clean a family housing unit shall be credited to the family housing operations and maintenance (O&M) account of the DoD Component concerned and shall be available for use for the same purposes and under the same circumstances as other funds in the account. C4.3.3. The amounts collected for loss or damage to an unaccompanied personnel housing unit shall be credited to the O&M account of the Military Department or Defense Agency concerned and shall be available for use for the same purposes and under the same circumstances as other funds in those accounts. C5. CHAPTER 5 UNACCOMPANIED PERSONNEL HOUSING AND TEMPORARY LODGING FACILITIES C5.1. UNACCOMPANIED PERSONNEL HOUSING (UPH) C5.1.1. General C5.1.1.1. Living quarters are people's homes. They should be attractive and comfortable. This standard together with the minimum quantitative standards in Table C5.T1. shall determine whether quarters are acceptable or substandard. The minimum standards of acceptability shall apply worldwide. Table C5.T1. MINIMUM STANDARDS OF ACCEPTABLE SPACE AND PRIVACY, EXISTING INVENTORY Construction Criteria: For unaccompanied personnel housing approved and constructed, or upgraded by major renovation, under criteria exceeding the standards below, the construction criteria are the minimum standards for the facility. Transient Quarters: The DoD Components, or designee, shall establish minimum standards of acceptable space and privacy which are not greater than for permanent party personnel and not less than shown below for transient personnel. Minimum Standards Grade Transient Personnel Permanent Party Personnel and PCS Students Officers and civilians: 250 square feet net living area: private room; private bath. W-3 - W-5, O-3 and above: 400 square feet net living area: living room; bedroom; private bath; access to kitchen or officers dining facility receiving appropriated fund support. O-1, O-2, W-1, W-2 250 square feet net living area: sleeping/living room; private bath. E-7 - E-9: 250 square feet net living area: private room; bath shared with not more than one other. 270 square feet net living area; private room; private bath. E-5 - E-6: 135 square feet net living area: private room; bath shared with not more than one other. 135 square feet net living area: private room; bath shared with not more than one other. E-1 recruits 72 square feet net living area: open bay; central bath. 72 square feet net living area: open bay; central bath. Other E-1; E-2 - E-4: 90 square feet net living area: not more than four to a room, except in open bay central bath. 90 square feet net living area: not more than four to a room, central bath. The net living area of a private room or suite is measured from the inside face of the peripheral wall and includes all such enclosed, unshared spaces and partitions. The net living area in a shared room comprises the clear area in the sleeping room allocated for an individual's bed, locker, and circulation; it excludes lounges, bathrooms, hallways, storage area designated for military mobility and/or field gear or equivalent. In open bay, net living area is one equal share per person. The open bay comprises all within the peripheral walls. C5.1.1.2. Smoking and nonsmoking preferences shall be honored when assigning individuals to living quarters. (See DoD Directive 1010.10, reference (zz).) C5.1.1.3. For UPH purposes, this Manual groups enlisted grades, as shown in Table C5.T1., above. The Military Services may realign E-4s (with the group that includes E-5s) and E-6s (with the senior group), as warranted by similarity of responsibilities. C5.1.2. Permanent Party Unaccompanied Personnel Housing C5.1.2.1. The installation commander is responsible for assignment priorities to permanent party UPH within the following basic guidelines: C5.1.2.1.1. Priority 1. Personnel who must occupy quarters for reason of military necessity. C5.1.2.1.2. Priority 2. Permanent party personnel, including PCS students, with no dependents, and involuntarily separated personnel. C5.1.2.1.3. Priority 3. All other personnel, including voluntarily separated personnel, with occupancy on a space-available basis. C5.1.2.2. The installation commander shall determine priorities for Reserve and National Guard personnel undergoing training, foreign military personnel, Coast Guard, and nonmilitary uniformed personnel of the U.S. Public Heath Service and the National Oceanic and Atmospheric Administration. C5.1.2.3. Three meals a day shall be available at convenient times and locations, including meals for occupants with irregular work hours or without personal transportation. C5.1.2.4. Occupancy of acceptable or substandard UPH by permanent party personnel in grades E-7 and above is voluntary only for a member who does not have dependents anywhere (37 U.S.C. 403(b), reference (t)), except for reasons involving military necessity. Military Departments may extend voluntary occupancy to personnel in grade E-6 with no dependents. C5.1.2.5. As a means of meeting unaccompanied enlisted personnel housing requirements, efforts will be made to use acceptable underutilized space at installations within an acceptable distance. C5.1.2.6. A minimum of 125 cubic feet of storage space should be provided for each barracks occupant, but barracks shall not be rated substandard for failure to satisfy that goal. C5.1.2.7. The installation commander may maintain "excess" acceptable UPH in active status for the purpose of providing extra space and privacy to Priority 1 and 2 personnel. Implementation of this authority shall conform to the following conditions: C5.1.2.7.1. All Priority 1 unaccompanied personnel are accommodated. C5.1.2.7.2. All Priority 2 personnel who are subject to mandatory UPH assignment are in fact assigned. C5.1.2.7.3. Any other Priority 2 personnel, who want UPH, are accommodated. C5.1.3. Transient Unaccompanied Personnel Housing C5.1.3.1. Personnel staying in transient quarters should have the same quality of furnishings, facilities, and services as they would have in a good quality, mid-level hotel. Managers are required to familiarize themselves with prevailing standards for such hotels and/or motels. C5.1.3.2. The qualitative criteria in paragraphs C5.1.3.1. and C5.1.3.10. together with the minimum quantitative standards in Table C5.T1. shall determine whether quarters are acceptable or substandard. The minimum standards of acceptability shall apply worldwide. C5.1.3.3. Civilian and military personnel traveling on official orders to a military installation (and intermittent employees referred to in 5 U.S.C. 5703 (reference (aaa)) shall receive no payment for lodging-related expenses when acceptable transient UPH is available but not occupied, except when use of Government quarters has been determined impractical, would adversely affect the performance of the assigned mission, or for civilian employees when duties shall require travel more than half of the fiscal year. (See paragraph C5.1.3.4., below.) Certificates of non-availability shall not be issued to DoD personnel when acceptable transient housing is available, except as provided in paragraph C5.1.3.4., below. C5.1.3.4. Use of Transient UPH Not Required C5.1.3.4.1. Military and civilian personnel on official business to a particular city and not to a DoD installation shall not be required to commute from the nearest DoD installation having available housing. C5.1.3.4.2. Personnel TDY to a DoD installation shall not be required to use quarters at another installation unless the installation commander determines the other installation is so close -- and the proximity is comparable to commercial lodging -- that it is reasonable for visitors to commute from there. Installations requiring such commuting must be linked by a reservation system that does not require multiple calls on the part of travelers, and the quarters must be comparable to good quality hotels, including private baths for E-7 and above. C5.1.3.4.3. The installation commander or designee at the TDY or delay point may determine that use of Government housing is impractical, or the order-issuing official or the traveler's commanding officer (or designee) may determine that use of Government housing would adversely affect the performance of the assigned mission. C5.1.3.4.4. Civilian personnel who are required to travel on official duty in excess of 50 percent of the time during a fiscal year shall not be required to occupy Government-controlled housing at the TDY station. (See 10 U.S.C. 1589, reference (bbb).) C5.1.3.4.5. Persons with disabilities shall not be required to occupy Government-owned or -controlled housing at the TDY station if there is no available housing that is accessible to and usable by persons with disabilities. C5.1.3.5 Civilian and military personnel traveling as teams shall receive similar quarters. However, officer and civilian acceptability standards shall not apply to enlisted personnel in a student or training status or attending training conferences, meetings, seminars, or similar non-operational functions. C5.1.3.6. Civilian employees on official duty and billeted in Government-owned quarters are authorized to use exchanges to buy items incidental to their TDY, food services (convenience stores and Government dining facilities), and recreational facilities owned, operated, or under the jurisdiction of the Department of Defense at the TDY location. C5.1.3.7. For personnel neither on TDY nor traveling as guests of the Armed Forces, the limit for transient UPH occupancy is 30 days, except in cases of personal hardship or military necessity. Under circumstances of personal hardship or military necessity, the installation commander may grant extensions on a case-by-case basis. C5.1.3.8. Occupancy of transient UPH does not preclude payment of BAQ to Service members otherwise eligible provided: C5.1.3.8.1. The occupancy occurs while such member is in a duty or leave status incident to a PCS and occupancy does not exceed 30 days. (See E.O. 11157 and the DoD 7000.14-R, Volume 7, Part A (references (ccc) and (ddd)).) C5.1.3.8.2. The installation commander has granted an extension of the 30 days' occupancy limitation in cases of personal hardship or military necessity. C5.1.3.8.3. That occupancy occurs while such member is in a leave status not incident to a PCS and does not exceed 7 consecutive days. (See E.O. 11157, reference (ccc).) C5.1.3.8.4. The Service member occupying UPH is drawing BAQ at the with-dependent rate and is not accompanied by dependents. (See DoD 7000.14-R, Volume 7, Part A, reference (ddd).) C5.1.3.9. Service charges shall be established to cover the cost of (1) amenities not available from appropriated funds, (2) other transient UPH purposes per DoD Directive 1015.6 (reference (eee)), and (3) maid and custodial services. Such charges may be used to help defray the costs of upgrading housing services used for transient personnel, including installation of telephones, televisions, decorations, and other amenities comparable to commercial hotel and motel accommodations. Funds so generated shall be used to support transient unaccompanied personnel housing. C5.1.3.10. The following services and supplies are required for acceptability in all transient unaccompanied personnel housing rooms: television, message service, and wake-up service or alarm clock; daily maid service, including making beds, cleaning bathrooms, emptying trash containers and ashtrays, dusting and vacuuming, and changing towels, washcloth(s), and drinking glass(es), and replenishing soap and issues; and fresh bed linens provided at least once weekly, and upon departure of guests. C5.1.3.11. Installation commanders may contract for transient off-base commercial quarters for TDY military personnel and civilian employees if the unit cost for the quarters is less than the lodging portion of the local per diem allowance. Commercial facilities for which reduced rates have been contracted are considered Government quarters for assignment purposes. The cost of contract quarters shall be charged to travel and may be paid by the host installation or the traveler. Military personnel and DoD civilian employees receiving TLA or otherwise eligible for transient UPH or TLFs on a space-available basis may occupy contract quarters at their own expense. Availability of transportation shall be considered in the acquisition of contract quarters. C5.1.3.12. The DoD Components shall establish advance reservation systems. C5.1.3.12.1. The advance reservation system must provide personnel with pre-departure information on the availability of acceptable Government housing at the TDY site. The system must be capable of responding in sufficient time (at least 15 days in advance) for the traveler to make other arrangements for lodging, if necessary. Travelers with reservations may be required to confirm their intentions. C5.1.3.12.2. If, within 2 days before departing on TDY or within 15 days before arrival (whichever is first), a traveler attempts to make reservations and is told that no rooms can be confirmed as available for the entire duty period, then at the discretion of the command issuing the traveler's TDY orders, the host installation shall: C5.1.3.12.2.1. Issue a certificate of non-availability to the traveler on request after arrival; or C5.1.3.12.2.2. Reserve a room for a period less than the TDY assignment. C5.1.3.13. Availability of Transient UPH. The following personnel may occupy transient UPH: C5.1.3.13.1. On a Confirmed Reservation Basis. All TDY DoD personnel; PCS military personnel with or without family members, or family members alone, when TLFs or permanent quarters are not immediately available; Reserve component personnel on a special tour of active duty or on active duty for training and during periods of scheduled inactive duty training at an installation; DoD-sponsored TDY foreign nationals; family members of Service members on medical TDY orders; and guests of the Armed Forces as determined by the installation commander. C5.1.3.13.2. On a Space-Available Basis. Non-military uniformed personnel of the U.S. Public Health Service and National Oceanic and the Atmospheric Administration, foreign military personnel, and U.S. Coast Guard, when authorized by the installation commander; and retirees, military personnel on leave, and relatives or guests of military personnel assigned to the installation when TLFs are not available. Occupants shall pay a charge in accordance with Chapter 6. C5.1.4. New Construction. DoD 4270.1-M and MIL-HNBK-1190 (references (b) and (c)) provide guidance for design of new UPH. They set maximum allowable square feet per occupant under 10 U.S.C. 2856 (reference (fff)). C5.1.5. Major Renovation. In major renovation projects, new construction guidance shall be considered and applied as local circumstances permit. The projects shall not exceed the maximum square footage allowances, per person, that apply to new construction. C5.2. DETERMINING UPH REQUIREMENTS AND SUBMITING PROPOSED PROJECTS C5.2.1. Unaccompanied Personnel Housing Requirements C5.2.1.1. Permanent Party. Programming considers the housing requirements, off base plus on base, of all unaccompanied permanent party personnel assigned to the installation and eligible for permanent assignment to UPH, except for the following: C5.2.1.1.1. Those for whom family housing is programmable. C5.2.1.1.2. Those assigned duty in CONUS, Alaska, or Hawaii, who would be programmable for family housing if they had not elected to be unaccompanied by dependents for reasons other than availability of housing at the permanent duty location. C5.2.1.2. Transient. The housing requirements of the average daily number of TDY and other transient personnel eligible for TDY quarters on a confirmed reservation basis are programmable, except those whose eligibility is conditional on TLF non-availability. Transients eligible on a space-available basis are not programmable. C5.2.1.3. DoD Component Guidance on Personnel Strengths and Categories. The DoD Components shall ascertain the current and programmable long-range personnel strengths, and PCS or TDY status, of all units. They shall determine the family and/or UPH programmability of personnel in exceptional duty categories. C5.2.1.4. Projected Housing Requirement. The projected requirement shall be the programmable portion of long-range personnel strengths from the Service's planning documents. C5.2.2. Unaccompanied Housing Assets. Projected assets shall include the following: C5.2.2.1. Capacity of Existing Acceptable UPH. The maximum number of personnel that could be housed in existing acceptable UPH based on projected occupant grades and Table C5.T1., above. Include permanent party, transient, active, inactive, and diverted UPH. C5.2.2.2. Upgradable UPH. The maximum number of personnel who could be housed in upgradable permanent and transient UPH, including currently diverted and inactive upgradable UPH. That number shall reflect the capacity of those UPH units after they are upgraded to acceptability standards, based on projected grade ratios of those to be housed and the standards in Table C5.T1., above. C5.2.2.3. UPH Under Contract/Approved. The maximum number of personnel who could be housed in approved UPH based on project justification and new construction criteria for space and privacy. C5.2.2.4. Projected Private Community Assets. Private community assets shall be projected using acceptability and market analysis criteria in Chapter 2, above, that are applicable to unaccompanied personnel. The following additional guidance shall apply: C5.2.2.4.1. Criteria for Acceptable Size. The dwelling is a potential asset if, as follows: C5.2.2.4.1.1. It is unshared and meets the minimum space standards in Table C5.T1., above; or C5.2.2.4.1.2. It provides the Service member a private bedroom, and that member's total area (private space plus proportionate share of common areas) meets the minimum space standards in Table C5.T1., above. C5.2.2.4.2. Market Analysis. Consideration of existing housing shall include the following: C5.2.2.4.2.1. Acceptable private community housing occupied by current permanent party personnel. The unacceptability of any housing occupied shall be demonstrated case-by-case or by statistically valid survey. C5.2.2.4.2.2. Currently vacant acceptable rental housing available to unaccompanied personnel. C5.2.3. Projected Housing Deficit. A deficit (or surplus) is determined by identifying and comparing projected requirements and assets. Officer and enlisted data should both be developed since conversion of assets may be appropriate. Personnel and private community housing information should be consistent with installation family housing requirements information. Projected deficits are the basis for programming new construction or other acquisition. C5.2.4. Projected Essential Personnel. If the essential personnel deficit (i.e., essential unaccompanied personnel minus on-the-installation assets) is larger than the standard deficit (total unaccompanied personnel minus total assets), then it may be used instead of the standard deficit. Total assets (used to calculate a standard deficit) include otherwise acceptable community housing occupied by essential personnel. An essential personnel deficit should be identified as such in a project proposal. C5.2.5. Project Proposals. DoD Components shall submit UPH project proposals, with annual budgets, to the Office of the DoD Comptroller. Those include projects for new construction, repair, improvement, major renovation, and replacement of existing UPH. C5.2.5.1. Requirement, asset, and deficit data are used to do the following: C5.2.5.1.1. Revalidate approved projects before construction. C5.2.5.1.2. Justify projects to be included in the annual Military Construction Program. (See DoD Instruction 7040.4, reference (ff).) C5.2.5.1.3. Validate projects in the Future Years Defense Program. (See DoD Instruction 7045.7, reference (ggg).) C5.2.5.1.4. Support proposals to amend the Future Years Defense Program. C5.2.5.2. Upgrade projects are supportable if assets do not exceed requirements; a deficit is not required. When UPH exceeds the minimum standards yet is substantially below new construction criteria or standards, modernization or upgrade projects may be programmed. C5.3. TEMPORARY LODGING FACILITIES (TLFs) C5.3.1. The following personnel may occupy TLFs: C5.3.1.1. On a Reservation Basis. PCS active duty military members and/or their dependents temporarily without permanent housing; PCS DoD civilian personnel with dependents, or dependents alone, outside the Continental United States and temporarily without permanent housing; families, relatives, and guests of hospitalized Service members or their dependents; active and retired military personnel and family members undergoing outpatient treatment at a medical facility, and who must stay overnight in lodging; and official guests of the installation as determined by the installation commander. C5.3.1.2. On a Space-Available Basis. PCS DoD civilian personnel with or without dependents in CONUS; TDY Service members and TDY DoD civilian personnel, and UPH is not available; Reserve component personnel on a special tour of active duty or on active duty for training and during periods of scheduled inactive duty training at an installation, and UPH is not available; retired Service members with or without dependents; members of the United States Coast Guard, Public Heath Service, and National Oceanic and Atmospheric Administration; Service members on leave not incident to PCS, with or without dependents; and relatives and guests of Service members assigned to the installation. C5.3.2. TLFs may be occupied only on a charge or service fee basis. C5.3.3. TLFs may be occupied for up to 30 days. Installation commanders may grant extensions beyond 30 days on a case-by-case basis. Occupancy does not prevent payment of BAQ to a Service member otherwise eligible, provided the requirements of paragraph C5.1.3.8., above, are met. C5.3.4. TLFs shall be provided on an equal basis, regardless of rank, race, color, religion, national origin, gender, familial status, or handicap. C5.3.5. DoD Components are authorized to lease, convert other buildings to, contract for or construct TLFs to reduce the above hardships and inconveniences. C5.3.6. Projects for TLF construction, acquisition, conversion, or lease using appropriated funds shall be approved in accordance with DoD Instruction 7040.4 (reference (ff)). Projects using non-appropriated funds shall be approved by the Head of the DoD Component or designee, and reported in accordance with DoD Instruction 7700.18 (reference (hhh)). C5.3.7. Funding of the construction, acquisition, lease, operation, and maintenance of TLFs shall comply with DoD Directive 1015.6 (reference (eee)). C6. CHAPTER 6 ESTABLISHMENT OF CHARGES FOR RENTAL QUARTERS AND RELATED FACILITIES C6.1. GENERAL C6.1.1. This chapter: C6.1.1.1. Contains DoD procedures for implementing OMB Circular A-45 (reference (hh)) and for setting and administering rents for quarters and charges for related facilities supplied by the Department of Defense. C6.1.1.2. Encompasses civilian employees of the Federal Government, members of the Uniformed Services, foreign nationals occupying quarters under authorities other than the "Arms Export Control Act" (AECA) (Pub. L. No. 90-629 (1968), reference (iii)) (military and civilian), and all non-Government personnel occupying DoD-owned or -controlled housing located within the United States. It does not apply to Military Assistance Advisory Group (MAAG) quarters or foreign nationals occupying quarters under authority of the AECA (reference (iii)). Pricing requirements for DoD services, including quarters, which are provided under authority of the AECA (reference (iii)) are contained in Volume 15 of DoD 7000.14-R (reference (jjj)). C6.1.2. Rental rates for Government quarters and charges for other facilities made available in connection with the occupancy of quarters on a rental basis "shall be based on the reasonable value......., in the circumstances under which the quarters and facilities are provided, occupied, or made available." (See 5 U.S.C. 5911, reference (kkk).) Rents and other charges may not be set so as to provide a housing subsidy, serve as an inducement in the recruitment or retention of employees, or to encourage occupancy of existing Government housing. (See 5 U.S.C. 5536, reference (lll).) C6.1.3. Although quarters operated by DoD Components in foreign countries are not subject to OMB Circular A-45 (reference (hh)), fair economic charges for all housing rental units owned or controlled by the Department of Defense shall be established. The principle of comparability established by this chapter shall be followed in establishing housing rents and charges in foreign countries, where appropriate. C6.1.4. Rental quarters exclude the following: C6.1.4.1. Public quarters assigned to members of the Uniformed Services instead of a BAQ or to appropriated fund civilian employees in foreign countries instead of housing allowances. (See 5 U.S.C. 5912, reference (mmm).) C6.1.4.2. Quarters available for occupancy to personnel when forfeiture of a portion of per them travel allowance is involved. C6.1.4.3. Privately-owned Wherry housing. C6.1.4.4. Parking facilities, including utility connections, provided to members of the Uniformed Services for house trailers and mobile homes not owned by the Government. C6.1.4.5. Guest houses, TLFs, and related facilities when used by active duty and retired military personnel and dependents, authorized civilian employees and dependents, and spouses or relatives of active duty personnel confined to hospitals. TLFs, guest houses, and related facilities are considered "rental quarters" when occupied by all others. C6.1.4.6. Unaccompanied personnel housing occupied by a member of the Uniformed Services on a permanent change of station (i.e., from time of official notification until arrival at new duty station to include time it takes to find permanent housing). C6.1.4.7. Unaccompanied personnel housing occupied by an active duty military member in a leave status and retired military personnel, at the discretion of the installation commander. (See paragraph C5.1.3.8.3., regarding length of stay for military members on leave.) C6.1.5. In accordance with OMB Circular A-45 (reference (hh)), this chapter does not apply in the following instances: C6.1.5.1. When employees attend training programs at Federal or private facilities and the cost of housing is factored into the program cost to the DoD Component concerned or through other means, so long as the per diem rate (or actual expense allowance) paid the employee is set to reflect the fact that the housing is provided at no cost to the employee. In other than training situations when employees are receiving per diem (or actual expense allowance) and occupying Government housing, the per diem paid the employees is set to reflect the fact that the housing is provided at no cost to the employee. C6.1.5.2. When employees are receiving a remote work site commuting allowance, in accordance with 5 U.S.C. 5942 (reference (nnn)), and housing is provided at no cost to the employees, the allowance paid shall consist of factors other than the housing cost portion of the allowance. C6.1.6. An employee or a member of the Uniformed Services shall not be required to occupy quarters on a rental basis, unless the DoD Component concerned determines that necessary service cannot be rendered or that property of the Government cannot be protected adequately otherwise. (See 5 U.S.C. 5911(e), reference (kkk).) C6.2. PROCEDURES C6.2.1. Appraisals and Cyclical and Annual Adjustments C6.2.1.1. The procedures for conducting an appraisal, determining rents and charges for rental quarters and periodically adjusting charges for rental quarters and related facilities, including utilities and other services, shall be in accordance with OMB Circular A-45 (reference (hh)). C6.2.1.2. The DoD Components may either negotiate for and retain the services of professional contract appraisers or employ professional staff appraisers to establish rents and charges. To avoid potential conflicts of interest, do not assign occupants of rental quarters or their subordinates to perform appraisals or serve as members of regional survey teams used to recommend rents and other charges. C6.2.1.3. Utilities and other services do not include telephone service. Occupants are responsible for personal telephone service. C6.2.2. Family Housing Units Designated as Substandard. When family housing units designated as substandard are occupied by members of the Uniformed Services and their dependents, the amount of the fair market rental value of the housing unit shall be charged against the members basic allowance for quarters except that such charge may not be in an amount in excess of 75 percent of the members BAQ. (See 10 U.S.C. 2830, reference (ooo).) Rental rates and other charges incident to the occupancy of substandard quarters on a rental basis by members of the Uniformed Services shall be established in accordance with procedures for those quarters in OMB Circular A-45 (reference (hh)). When substandard units are occupied by other than members of the Uniformed Services and their families, full rents and charges shall be collected from the occupants. C6.2.3. Instances of Hardship C6.2.3.1. When dependents of a member of the Armed Forces who dies in line of duty are occupying adequate Government family housing other than on a rental basis on the date of the member's death, they may be allowed to continue to occupy such housing without charge for a period of 90 days. (See 37 U.S.C. 403(l)(1), reference (t).) C6.2.3.2. When dependents of a member of the Armed Forces who dies in line of duty are occupying substandard Government family housing on the date of the members death, they may be allowed to continue to occupy such housing at the same charge for a period of 90 days. (See 37 U.S.C. 403(l)(2), reference (t).) C6.2.3.3. In certain hardship cases when continued occupancy of public quarters by former Uniformed Service members and dependents is permitted, either an amount equivalent to the members full BAQ and other housing allowances (i.e., variable housing allowance, etc.) or the reasonable value of the quarters shall be charged for such periods of time as properly may be allowed in each particular case. Occupancy of quarters in such instances normally will not exceed 60 days. (See OMB Circular A-45, reference (hh).) C6.2.3.4. Former Federal employees (or other occupants) and dependents, or dependents of deceased Federal employees (or other occupants), may continue to occupy Government-furnished quarters for a period normally not to exceed 60 days. Such occupant shall continue to pay the established rental rate for those quarters. (See reference (hh).) C6.2.3.5. Occupancy of quarters beyond the 90 or 60 days mentioned above may be extended on a case-by-case basis, as determined by the installation commander. In such instances, the occupant shall pay rents and charges in accordance with this chapter and reference (hh). C6.2.3.6. From the date of separation, former members remaining in military family housing as a transition benefit shall pay rental charges equivalent to the VHA and the BAQ for that locality and their rank. In cases of hardship, installation commanders may, under regulations issued by the Secretaries of the Military Departments, waive all or any portion of such charge. C6.2.4. Charges for Mobile Home Spaces C6.2.4.1. In accordance with 37 U.S.C. 403(k) (reference (t)), charges for mobile home spaces provided members of the Uniformed Services for mobile homes not owned by the Government shall be established in an amount sufficient to: C6.2.4.1.1. Cover the cost of maintenance, services, and utilities. Utilities shall be prorated unless individually metered. C6.2.4.1.2. Amortize the cost of construction of the facility over a 25-year period beginning with the completion of such construction by dividing the cost of construction by the number of spaces divided by 300. C6.2.4.1.3. Amortize the cost of major repairs or improvements over 25 years, as above. When the cost of construction or repair and improvements are amortized for 25 years, the charge shall be dropped. C6.2.4.2. When such facilities are provided to other than members of the Uniformed Services and their families, full rents and charges shall be collected from the occupants. (See OMB Circular A-45, reference (hh).) C6.2.5. Rental Rates and Charges for Foreign Nationals. Rental rates for quarters and charges for related facilities supplied by the Department of Defense to foreign nationals (military and civilian) under authority of the AECA shall be established in accordance with the pricing requirements of Volume 15 of DoD 7000.14-R (reference (jjj)). When quarters are provided under other legal authorities, rates shall be set in accordance with this chapter unless the applicable authorizing legislation provides for an alternative pricing procedure. In that case, the providing DoD Component shall document the alternative legal pricing requirement, bill in accordance with it, and retain applicable documentation for audit. C6.2.6. Personnel on Leave. Personnel on leave shall continue to be charged for quarters and related facilities, unless permitted to vacate and make the quarters available for assignment to others. C6.2.7. Appraiser's Report and Certificate. A full record of the findings and recommendations of the appraiser or survey team, as well as documentation to justify administrative adjustments, should be retained locally by the installation for audit and review purposes. C6.2.8. Disposition of Collection for Rents an Charges. Receipts from rents and other charges imposed pursuant to this chapter shall be credited to the following accounts: Type of Facility Rented Account To Be Credited with Receipts C6.2.8.1. Family Housing, including mobile home parking facilities. Family Housing Management Account of DoD Component concerned (see 10 U.S.C. 2831, reference (ppp)). C6.2.8.2. Quarters not included in C6.2.8.1., above (e.g., UOPH, UEPH), including quarters operated by welfare and recreation activities (see DoD Directive 1015.6, reference (eee)). C6.2.8.2.1. Shelter Rent General Fund Proprietary Receipt Account 3210, "Defense Military Not Otherwise Classified," under a citation that includes the appropriate Military Department or DoD two-digit prefix symbol. C6.2.8.2.2. Utilities and Related Services Appropriation reimbursement to the operation and maintenance-type account financing the cost of utilities. C6.2.8.2.3. Non-appropriated Fund Services Account Applicable non-appropriated fund. AP1. APPENDIX 1 DEFINITIONS AP1.1.1. Acceptable. Term used to describe community housing that satisfies criteria identified in Chapter 2, and UPH that satisfies criteria identified in Chapter 5. Acceptable community housing is countable as an asset in determining housing requirements. Acceptable permanent party UPH is reportable as adequate and assignable on a mandatory basis to junior enlisted personnel. Acceptable transient UPH is reportable as adequate and assignable on a mandatory basis (i.e., no per diem for private lodging) to TDY personnel. AP1.1.2. Accessibility. A term used to describe buildings, facilities, programs, and activities that are accessible to and usable by persons with disabilities. Buildings and facilities that are accessible under the "Architectural Barriers Act of 1968," as amended (reference (s)), are those that comply with the Uniform Federal Accessibility Standards (reference (bb)). Programs and activities that are accessible under Section 504 of the "Rehabilitation Act of 1973," as amended (reference (aa)), are those to which persons with disabilities have reasonable access, either because the program or activity is conducted in an architecturally accessible facility and no other barriers to participation exist or because special arrangements are made to enable participation by persons with disabilities in spite of architectural barriers. Military family housing in which minimal architectural barriers exist may be considered accessible provided that such housing is easily modifiable to be accessible within 30 days upon request. AP1.1.3. Adequate (Military) Family Housing. Military family housing that is specifically designated adequate and for which full housing allowances are withheld when assigned. AP1.1.4. Adequate UPH. Unaccompanied personnel housing that meets minimum space, privacy, and environmental standards of acceptability. AP1.1.5. Appraisal. Involves direct comparison of Government-furnished rental housing with individual private rental housing units. AP1.1.6. Community Housing. Private housing in the vicinity of the installation. AP1.1.7. CONUS. The 48 contiguous States and the District of Columbia. AP1.1.8. Conversion. Permanent change in use of Government facilities that will change category code on real property inventory or to combine Government quarters. AP1.1.9. Dependent. The sponsor's spouse, unmarried child, or parent who qualifies the sponsor for dependent-rate housing allowances. Section 401 of 37 U.S.C. (reference (t)) defines dependent, child and parent for purposes of allowances. (See Attachment 1.) For the purposes of housing management (except as otherwise stated), dependent is further defined to exclude non-custodial dependents. (See also "Family Member," paragraph AP1.1.21., below.) AP1.1.10. Discrimination. An act, policy, or procedure that arbitrarily denies an individual or group equal treatment in housing because of race, color, religion, gender, national origin, handicap, or familial status. AP1.1.11. Diversion. Temporary use of Government facilities for other than designated use. Does not change category code on real property inventory. AP1.1.12. DoD Components. Office of the Secretary of Defense (OSD), the Military Departments, the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Unified and Specified Commands, and the Defense Agencies. For the purpose of housing information requirements, Appendices 3 and 4, the term shall include the Navy and the Marine Corps as separately reporting DoD Components. AP1.1.13. DoD Family Housing. Adequate and substandard quarters provided for the families of DoD personnel instead of the payment of housing allowances or on a rental basis. AP1.1.14. DoD Housing. Family and unaccompanied personnel housing that the Department of Defense owns, leases, obtains by permit, or otherwise acquires. AP1.1.15. DoD Personnel. Includes both military and DoD civilian personnel, appropriated and non-appropriated. AP1.1.16. DoD-Sponsored Civilian Personnel. Non-DoD civilians who are essential to mission accomplishment and are located at the installation as a result of direct or indirect sponsorship by a DoD Component (e.g., Red Cross personnel, contract technicians, bank managers and others as determined by the installation commander). AP1.1.17. Domestic Leasing. Temporary leased military family housing in the 50 States, District of Columbia, Puerto Rico, and Guam. AP1.1.18. Department of State Housing (DoS) Pool Location. A location where DoS handles all leasing actions and allocates housing units among the agencies requiring units, and the receiving agencies pay to DoS a pro rata share of the costs (known as foreign affairs administrative support) to run the pool. (See 10 U.S.C. 2834, reference (qqq).) AP1.1.19. Essential Personnel. Military and civilian personnel required by the installation commander to reside on the installation because of military necessity and operational considerations. AP1.1.20. Family. Comprised of a member of the Uniformed Services (or DoD civilian or DoD-sponsored civilian) and dependents, or of a member married to a member. Families are eligible to occupy DoD family housing under guidelines in Chapter 2. AP1.1.21. Family Member. Synonym for "dependent," as defined in paragraph AP1.1.9, above; to be used as a preferred term when appropriate. In this Manual, a Service member's "family" comprises those who are family members (i.e., dependents). AP1.1.22. Foreign. All areas outside the 50 States, the District of Columbia, and the U.S. possessions and territories. AP1.1.23. Furnishings. Furniture, household equipment, carpet (when not installed as part of the unit), draperies, and miscellaneous items procured under special authority. Includes special allowance household goods such as china, glassware, silver, table linen, cutlery and kitchen utensils (excluding small powered appliances). In foreign areas, includes equipment or appliances normally provided as part of the housing unit in the United States, such as moveable kitchen cabinets, wardrobes, or light fixtures. AP1.1.24. Government Quarters. Family and unaccompanied personnel housing that the Department of Defense owns, leases, obtains by permit, or otherwise acquires. AP1.1.25. Improvement. Alterations, additions, expansions, and extensions including rehabilitation of a housing unit. AP1.1.26. Inactive Housing. DoD housing that has been placed in a caretaker status and is not available for occupancy for reasons other than routine maintenance and cleanup. AP1.1.27. Initial Make-Ready Costs. Costs of any necessary alterations, repairs, and additions to foreign leased units to provide adequate living accommodations. Make-ready costs apply only when the unit is initially acquired. AP1.1.28. Installation Commander (for the Purpose of Providing Furnishings). The commanding officer (grade O-6 and above) of an installation having responsibility for that installation. The commander of a mobile or military unit or activity who does not otherwise have responsibility for land, buildings, and fixed improvements is not an installation commander. Commanding officers of tenant activities within the geographic jurisdiction of a military installation are not considered installation Commanders for the purpose of the provision of furnishings. AP1.1.29. Involuntarily Separated Personnel AP1.1.29.1. Separation from Family AP1.1.29.1.1. Family Housing. Service member who is unaccompanied by dependents because of the lack of acceptable housing at the permanent duty location. AP1.1.29.1.2. UPH. Unaccompanied Service member who has dependent(s) but qualifies for permanent (rather than space-available) occupancy of UPH because either or both of the following apply: AP1.1.29.1.2.1. Family housing is not programable for the member regardless of desire to be accompanied. AP1.1.29.1.2.2. Member is assigned to a location not in CONUS, Alaska, or Hawaii. AP1.1.29.2. Separation from Service. Former Service member who was involuntarily separated, as defined in 10 U.S.C. 1141 (reference (rrr)), from active duty in one of the Services. AP1.1.30. Leased Quarters. Public quarters under control of the Department of Defense obtained by a Government lease agreement. AP1.1.31. Maintenance. The recurrent, day-today, periodic, or scheduled work required to preserve or restore a real property facility to such condition that it may be effectively utilized for its designated purpose. Includes work undertaken to prevent deterioration or damage to a facility without which the facility would be more costly to restore. AP1.1.32. Military Family Housing. DoD family housing. AP1.1.33. Military Housing. DoD housing. AP1.1.34. National Resister of Historic Places. The listing of districts, sites, buildings, structures, and objects of national, State, or local significance in American history, architecture, archeology, and culture that is maintained by the Secretary of the Interior. AP1.1.35. Principal Military Attaché. The senior attaché from each Military Department at a foreign location. AP1.1.36. Private Housing. Quarters not provided by the DoD Components. AP1.1.37. Professional Contract Appraiser. A private citizen, preferably a resident of the area, who has at least the minimum qualification of an appraiser, grades 11 through 15, as set forth in Civil Service Standards, occupational series GS-1171. AP1.1.38. Professional Staff Appraiser. An employee of a DoD Component or other Federal Agency who meets the same minimum qualifications as a professional contract appraiser. AP1.1.39. Public Entertainment Area. That area in a set of quarters intended to accommodate public rather than private entertainment. Includes the entrance foyer, living room(s), dining room, and the stairways and hallways interconnecting these areas. Enclosed porches, dens, libraries, family rooms, upstairs hallways (unless there is no bathroom available for guests to use on the first floor), and other areas of the quarters normally are not considered as part of the public entertainment area. Guest bedrooms in quarters of Special Command Positions may be included if overnight accommodation of official visitors is required. AP1.1.40. Quarters. All living accommodations. AP1.1.41. Reasonable Value. What would be paid for comparable housing in the open market. Reasonable value for rental quarters is to be measured by the test of equivalence. Rental rates for related facilities, when appropriate, shall be based upon prevailing rates, including charges rates for comparable private housing located in the same general area, after taking into account those factors that reduce or increase the value of the housing to the tenant. AP1.1.42. Related Facilities (for Rental Quarters). Equipment, supplies, and services made available in connection with the occupancy of quarters including, but not limited to, household furniture and equipment, garage space, utilities, subsistence, and trash and laundry services. AP1.1.43. Rental Quarters. Except as specifically excluded here or by statute, the term, rental quarters includes all furnished and unfurnished quarters supplied under specific Government authority to Government employees, contractors, contractor employees, and all other persons to whom housing is provided as an incidental service in support of Government programs. It includes, but is not limited to, Government-owned or -controlled single family dwellings, apartments, bunkhouses, dormitories, trailer pads, cabins, guard stations and lookouts, mobile homes, house trailers, permanent and semi-permanent tents, and housekeeping and non-housekeeping units. It also includes housing facilities designated as substandard family housing quarters. AP1.1.44. Repair. The restoration of a real property facility to such condition that it may be effectively utilized for its designated purposes. AP1.1.45. Restrictive Sanction List. Actions taken by the installation commander to prevent military personnel from entering into a rental, lease, or purchase arrangement with, or occupying housing of, an agent who has been found to have discriminated against military personnel or their dependents. AP1.1.46. Special Command Position. A position designated by the Director of Administration and Management, Office of the Secretary of Defense, if incumbent is a general or flag officer, or civilian of equivalent rank, and if the public relations responsibilities require the incumbent to represent the interests of the United States in official and social entertainment activities involving foreign or U.S. dignitaries of high governmental or military rank, and outstanding members of the business, industrial, labor, scientific, and academic communities. DoD Instruction 1100.12 (reference (q)) provides for the DA&M to maintain and publish a list of these positions. AP1.1.47. Special Command Position Housing. DoD family housing specifically designated for occupancy by incumbents of a special command position. AP1.1.48. Substandard Family Housing. DoD-controlled housing, specifically authorized by the Congress, that is not adequate and is occupied subject to a charge against a Service member's BAQ for the fair market value of the quarters not to exceed 75 percent of the BAQ amount. AP1.1.49. Substandard UPH (Upgradable). UPH that does not meet minimum acceptability standards for involuntary assignment but may be made acceptable economically through improvement. AP1.1.50. Substandard UPH (Not Upgradable). UPH that does not meet minimum acceptability standards for involuntary assignment and cannot be upgraded economically to acceptable standards. AP1.1.51. Supplemental Furnishings. Furnishings provided in the entertainment areas of family housing to supplement personally owned furnishings of occupants who are required to accommodate or entertain visitors frequently as part of their official duties. AP1.1.52. Temporary Lodging Facilities. Specifically identified interim housing facilities operated by the Military Services to provide short-term temporary housing accommodations. Includes guest houses except transient quarters occupied by official visitors to the installation. TLFs do not include facilities used primarily for rest and recreation purposes, or UPH. AP1.1.53. Unaccompanied Personnel. Personnel who either have no dependents or who are geographically separated from all dependents. AP1.1.54. Unaccompanied Personnel Housing. Barracks, dormitories, unaccompanied enlisted personnel housing, and unaccompanied officer personnel housing provided by DoD Components. Includes transient quarters. AP1.1.55. Uniformed Services. Refers to the Army, the Navy, the Air Force, the Marine Corps, the Coast Guard, the Commissioned Corps of the U.S. Public Heath Services, and the Commissioned Corps of the National Oceanic and Atmospheric Administration. AP1.1.56. United States. The 50 States, the District of Columbia, and U.S. possessions and territories. AP1.1.57. United States Armed Forces. All components of the Army, the Navy, the Air Force, the Marine Corps, and the Coast Guard. AP1.1.58. United States Overseas. Alaska, Hawaii, and U.S. possessions and territories. AP1.1.59. U.S. Possessions and Territories. Outlying areas of the United States, including Puerto Rico, Virgin Islands, Trust Territory of the Pacific Islands, American Samoa, Wake and Midway Islands, and Guam. AP1.1.60. Voluntarily Separated Person AP1.1.60.1. Separation From Family AP1.1.60.1.1. Family Housing. Service member who, for reasons other than availability of housing at the permanent duty location, elected not to be accompanied by dependents. AP1.1.60.1.2. UPH. Service member in CONUS, Hawaii, or Alaska, for whom family housing would otherwise be programmable, who elected for any reason not to be accompanied. AP1.1.60.2. Separation from Service. Former member who was voluntarily separated from Service with benefits or incentives established in Chapter 59 of 10 U.S.C. (reference (sss)). AP1.1.61. Worldwide. CONUS, U.S. overseas, and foreign combined. AP1.A1. ATTACHMENT 1 TO APPENDIX 1 DEFINITION OF DEPENDENT FOR PURPOSES OF ALLOWANCES 1 37 U.S.C. 401 "(a) DEPENDENT DEFINED. --In this chapter, the term 'dependent', with respect to a member of a uniformed service, means the following persons: "(1) The spouse of the member. "(2) An unmarried child of the member who-- "(A) is under 21 years of age; "(B) is incapable of self-support because of mental or physical incapacity and is in fact dependent on the member for more than one-half of the child's support; or "(C) is under 23 years of age, is enrolled in a full-time course of study in an institution of higher education approved by the Secretary concerned for purposes of this paragraph, and is in fact dependent on the member for more than one-half of the child's support. "(3) A parent of the member if-- "(A) the parent is in fact dependent on the member for more than one-half of the parent's support; "(B) the parent has been so dependent for a period prescribed by the Secretary concerned or became so dependent due to change of circumstances arising after the member entered on active duty; and "(C) the dependency of the parent on the member is determined on the basis of an affidavit submitted by the parent and any other evidence required under regulations prescribed by the Secretary concerned. 1 For the purposes of housing management (except as otherwise stated), dependent is further defined to exclude non-custodial dependents. "(b) OTHER DEFINITIONS.--For purposes of subsection (a): "(1) The term 'child' includes-- "(A) a stepchild of the member (except that such term does not include a stepchild after the divorce of the member from the stepchild's parent by blood); "(B) an adopted child of the member, including a child placed in the home of the member by a placement agency for the purpose of adoption; and "(C) an illegitimate child of the member if the members parentage of the child is established in accordance with criteria prescribed in regulations by the Secretary concerned. "(2) The term 'parent' means-- "(A) a natural parent of the member; "(B) a stepparent of the member; "(C) a parent of the member by adoption; "(D) a parent, stepparent, or adopted parent of the spouse of the member; and "(E) any other person, including a former stepparent, who has stood in loco parentis to the member at any time for a continuous period of at least five years before the member became 21 years of age." AP2. APPENDIX 2 HOUSING SERVICE FORMS Figure AP2.F1. Status of Housing Availability, DD Form 1747 Figure AP2.F2. Application for Assignment to Housing, DD Form 1746 Figure AP2.F3. Application for Assignment to Housing, DD Form 1746 (Cont.) AP3. APPENDIX 3 FAMILY HOUSING INFORMATION REQUIREMENTS AP3.1. INSTRUCTIONS FOR REPORTING FAMILY HOUSING INVENTORY, DD FORMS 1410 AND 1411, RCS A&T(A)1081 AP3.1.1. General Instructions AP3.1.1.1. This report provides annual information on the inventory and occupancy of DoD family housing units as of September 30. AP3.1.1.2. The DoD Components shall submit summary (worldwide, CONUS, U.S. overseas, foreign) reports on family housing inventory and occupancy each year, December 15 following the September 30 report date, to the Assistant Deputy Under Secretary of Defense (Conservation and Installations). After submission of the summary reports, the DoD Components shall provide installation-level data as required to the Office of the ADUSD(CI), normally by facsimile within 8 duty hours. AP3.1.1.3. DoD Components shall report all units controlled by the DoD Component including those loaned to or occupied by personnel of other DoD Components or Government Agencies. Do not include units borrowed from other DoD Components or Government Agencies. Exclude military Assistance Advisory Group (MAAG) housing units whose cost is borne by Military Assistance Program (MAP) funds either directly or through reimbursement to the DoD Component's appropriated funds. AP3.1.1.4. Adequate inventory data reported on DD Form 1410 (item 18 column (d) less item 23 column (d)) shall match the total active adequate units reported on DD Form 1411 (item 16 column (j)). Substandard total inventory reported on DD Form 1410 (item 18 column (e) less item 23 column (e)) shall match the substandard total reported on item 16 column (k) of DD Form 1411. AP3.1.2. Header Items, DD Forms 1410 and 1411 AP3.1.2.1. Item 1, Report Period. The last day of the report period (for example, 940930). AP3.1.2.2. Item 2, Installation Name. The complete installation name. If report is sent by an installation for the first or last time, mark the Item "First Report" or "Last Report," as appropriate. For major command or DoD Component area summaries, leave blank. AP3.1.2.3. Item 3, Major Command/EFD. The official short title for the major command or engineering field division (EFD). For DoD Component area summary reports, leave blank. Figure AP3.F1. Family Housing Inventory and Occupancy, DD Form 1410 Figure AP3.F2. Family Housing Inventory Designation and Assignment, DD Form 1411 AP3.1.2.4. Item 4, Area. Enter an "X" on the appropriate line to show the area in which the r