Department of Defense INSTRUCTION NUMBER 1322.9 October 16, 1995 ASD(FMP) SUBJECT: Voluntary Education Programs for Military Personnel-Management Information System References: (a) DoD Instruction 1322.9, "subject as above," July 15, 1971 (hereby canceled) (b) DoD Directive 1322.8, "Voluntary Education Programs for Military Personnel," July 23, 1987 1. REISSUANCE AND PURPOSE This Instruction: 1.1. Reissues reference (a) to implement policy, under reference (b), and to update responsibilities and procedures for collecting information about the voluntary education programs for military personnel. 1.2. Continues to authorize collection of data on the voluntary education programs for military personnel operated under reference (b). 1.3. Designates the Secretary of the Navy as "the DoD Executive Agent for the Defense Activity for Non-Traditional Education Support (DANTES)." 2. APPLICABILITY This Instruction applies to the Office of the Secretary of Defense, the Military Departments, the Chairman of the Joint Chiefs of Staff, and the Defense Agencies (hereafter referred to collectively as "the DoD Components"). 3. DEFINITIONS Terms used in this Instruction are defined in enclosure 1. 4. POLICY It is DoD policy to collect and review data on military voluntary education programs to help monitor the extent of benefits provided and their cost-effectiveness. 5. RESPONSIBILITIES 5.1. The Assistant Secretary of Defense for Force Management Policy, under the Under Secretary of Defense for Personnel and Readiness, shall monitor compliance with this Instruction. 5.2. The Secretaries of the Military Departments shall ensure that reports are timely submitted to the DANTES using DD Form 1719, "DoD Voluntary Education Program Report" (enclosure 2). 5.3. The Secretary of the Navy, as the Executive Agent for the DANTES, shall ensure that the DANTES collects and collates data from the Military Services and provides a report of the consolidated data to the Assistant Secretary of Defense for Force Management Policy and the Secretaries of the Military Departments. 6. PROCEDURES Procedures for reporting data and instructions for completing DD Form 1719 are at enclosure 3. 7. INFORMATION REQUIREMENTS The annual reporting requirement in subsection 5.2., above, has been assigned Report Control Symbol DD-P&R(A)1101. 8. EFFECTIVE DATE This Instruction is effective immediately. Enclosures - 3 1. Definitions 2. DD Form 1719, SEP 95 3. Procedures for Reporting Data and Instructions for Completion of DD Form 1719 E1. ENCLOSURE 1 DEFINITIONS E1.1.1. Academic. Having to do with general or liberal, rather than technical or vocational, education. E1.1.2. Course Completion. The status of an enrollee who has successfully completed the course objectives at or above the minimum acceptable standards. Courses of fewer than 20 class hours of instruction shall not be listed or reported. E1.1.3. Education Center. A military installation facility, including office space, classrooms, laboratories, and other features, which is staffed with professionally qualified personnel and used to conduct voluntary education programs. E1.1.4. Education Services Officers. The supervisor in charge of the operation of an Education Center or a Navy Campus Office. E1.1.5. Enrollment. The registration of an eligible student who has completed all required administration procedures for matriculation in a single course. E1.1.6. Functional Skills or Basic Skills. Academic competencies, such as English, reading, writing, speaking, and mathematics, that are essential to successful job performance and new learning. E1.1.7. Headquarters (HQs) Personnel. Personnel employed at a Service HQs or a major command HQs . E1.1.8. High School Completion Program. A program that provides Service members the opportunity to earn a high school diploma. E1.1.9. Navy Campus Area Coordinators. The supervisor in charge of a defined area that includes one or more Navy Campus Offices. E1.1.10. Noncredit Course. Courses that do not carry credit awards and cannot be used toward degree completion. Refers to courses offered to upgrade a skill such as language or other military job-related skills, or noncredit vocational and technical courses. E1.1.11. Program for Afloat College Education (PACE) Program. An education program conducted by the Navy on board deployed ships, submarines, and selected shore sites. Conducted under contract with an educational institution. Courses bear credit at the postsecondary level. E3. ENCLOSURE 3 PROCEDURES FOR REPORTING DATA AND INSTRUCTIONS FOR COMPLETION OF DD FORM 1719 E3.1. PERIODS COVERED AND DUE DATES. The Services shall collect the data by Fiscal Year (FY) and cover the entire FY. The Services shall submit their reports on DD Form 1719 to the Defense Activity for Non-Traditional Education Support (DANTES), Code 22, Pensacola, FL 32509-7400, no later than February 15, of the following FY. E3.2. GENERAL INSTRUCTION. The report shall include the following items: E3.2.1. Number of course enrollments. E3.2.2. Number of course completions. E3.2.3. Costs for tuition assistance (TA) and contracts. E3.2.4. Number of participating Service members. Use DD Form 1719 and complete all blocks that apply. TA costs must include costs for both on-base and off-base courses for which TA was paid. Only data for programs supported by Voluntary Education Program Funds shall be reported. Remarks should be referenced to the applicable block number. E3.3. INSTRUCTIONS FOR COMPLETING INDIVIDUAL BLOCKS ON DD FORM 1719 E3.3.1. Section I - General Information E3.3.1.1. Blocks 1 through 5., Self-Explanatory. E3.3.1.2. Block 6., Military Strength. Completed by the Defense Manpower Data Center. E3.3.2. Section II - Annual Report E3.3.2.1. Block 7., Department Education Levels. Report the current education levels, in numbers, of all personnel in your Military Department. Numbers reported here shall equal the MILITARY STRENGTH numbers reported in block 6. E3.3.2.2. Block 8., High School Completion Program. Report course and/or program enrollments leading to a high school diploma. The number of course and/or program enrollments and completions should be reported when instruction is funded by TA or contract services. Report costs under the applicable heading; i.e., TA, "contract," or both. E3.3.2.3. Block 9., Undergraduate Programs. Report the number of course enrollments, completions, and cost at the undergraduate level. E3.3.2.4. Block 10., Navy PACE Program. Report course enrollments, completions, and program costs. E3.3.2.5. Block 11., Graduate Programs. Report course enrollments, completions, and cost at the graduate level. E3.3.2.6. Block 12., Noncredit Courses. Report course enrollments that do not lead to the award of college credits. If your Service does not offer a program, enter "N/A." E3.3.2.6.1. Language. Report language course, enrollments, and completions that are not credit-bearing courses. Language courses taken for credit are reported in blocks 8. through 10. (subsection E3.3.2., above.) E3.3.2.6.2. Military Specialty or Vocational Courses. Report the number of course enrollments and completions of vocational courses or courses that enhance military job performance. E3.3.2.6.3. TA Cost. Report cost for TA. E3.3.2.6.4. Contract Cost. Report cost for contracted noncredit courses. E3.3.2.7. Block 13., Functional. Basic, or Academic Skills. Enter program titles. Report course or program enrollments, completions, and costs. E3.3.2.8. Block 14., Degrees Completed This FY. This block does not duplicate block 7. Report here the number of diplomas and degrees completed during THIS reporting period (FY). Associate of science and/or associate of arts, bachelor of science and/or bachelor of arts, and master of science and/or master of arts degrees should be reported as one number in each category; i.e., "associates," "bachelors," and "masters," respectively. If the number of officers and enlisted cannot be reported discretely, complete only the space for totals. E3.3.2.9. Block 15., Number of Personnel Participating in Postsecondary Programs This FY. Report the number of personnel participating in the DoD postsecondary voluntary education programs this year. Count the Service member only one time during the FY regardless of the number of times he or she may have enrolled in postsecondary courses. Include those personnel who took noncredit courses that were supported by TA. E3.3.2.10. Block 16., Servicemembers Opportunity Colleges Army Degrees, Servicemembers Opportunity Colleges Navy Degrees, and Bachelors Degrees for Soldier Programs. Used by the Army and the Navy only. No costs are reported in these blocks. E3.3.2.11. Block 17., Costs in Appropriated Funds. Report the total actual number of personnel and total actual cost for each item. Contract services may be reported in workyears. Do not report instructional costs in this block. "Contract instruction" and "TA cost" were reported in blocks 8 through 13. (see paragraphs E3.3.2.2. through 3.2.7. above). E3.3.2.11.1. Subblock 17.a., Education Services Officers. The Army, the Navy, the Air Force and the Marine Corps use this space to report all personnel and related costs in this category. E3.3.2.11.2. Subblock 17.b., Navy Campus Area Managers. The Navy uses this space to report all personnel and related costs in this category. Dual-hatted personnel should be included in this category only. E3.3.2.11.3. Subblock 17.c., Navy Campus Educational Specialists . The Navy uses this space to report all personnel and related costs in this category. E3.3.2.11.4. Subblock 17.d.,Counselors . The Army, the Air Force, and the Marine Corps use this space to report all personnel and related costs in this category. E3.3.2.11.5. Subblock 17.e., HQs Personnel . All Services use this space to report all personnel and related costs in this category. This block should include all personnel at the major commands and the Service HQs. E3.3.2.11.6. Subblock 17.f., Administrative Personnel . All Services use this space to report all administrative personnel working at the Education Center or the Navy Campus Field Office level. E3.3.2.11.7. Subblock 17.g., Civilian Educational Technicians . All Services use this space to report education technicians working at the Education Center or the Navy Campus level. E3.3.2.11.8. Subblock 17.h., Military Educational Specialists and/or Technicians . The Army, the Air Force, and the Marine Corps use this space to report military personnel working at the Education Center level. E3.3.2.11.9. Subblock 17.i., Contract Services . All Services use this space to report contract services on workyears delineated by the Education Center and the Learning Center. A workyear is defined as "1,850 hours of contracted services." E3.3.2.12. Block 18., Community College of the Air Force. Reported by the Department of the Air Force. E3.3.2.13. Block 19., DANTES Subblocks 19.a. through 19.f. on DANTES Programs shall be completed by DANTES.