OFFICE OF THE SECRETARY OF DEFENSE

1950 DEFENSE PENTAGON 

WASHINGTON, DC 20301-1950

Administration

& Management

September 27, 1994

ADMINISTRATIVE INSTRUCTION NO. 72

SUBJECT:  Charter for the Welfare and Recreation Association,
Office of the Secretary of Defense and the Chairman
the Joint Chiefs of Staff 

References:  (a)  Administrative Instruction No. 72,
"Charter for the Welfare and Recreation Association,
Office of the Secretary of Defense and the Joint Staff,"
January 11, 1990 (hereby canceled)

1.  REISSUANCE AND PURPOSE 

This Instruction reissues reference (a) to update the
administration of the Welfare and Recreation Association
(hereafter referred to as the "Association").   The
purpose of the Association is to conduct appropriate
welfare activities that are defined to include athletics
and recreation, amusement and entertainment, and any
other activities contributing to the mental and physical
improvement and morale and welfare of Association members.

2.  APPLICABILITY 

This Instruction applies to the Office of the Secretary
of Defense (OSD), the Chairman of the Joint Chiefs of
Staff, the Defense Agencies that either receive, or
formerly received, personnel support from Washington
Headquarters Services (WHS) and the DoD Field Activities.

3.  AUTHORITY 

Under the authority delegated by the Secretary of Defense
to the Director of Administration and Management, Office
of the Secretary of Defense (DA&M, OSD), an Association
is established for the benefit of civilian and military
personnel employed by, or assigned to, OSD, the Chairman
of the Joint Chiefs of Staff, the Defense Agencies receiving
personnel support from WHS and the DoD Field Activities.

4.  REVENUES, EXPENDITURES, AND INVESTMENTS 

4.1.  Revenues.   Revenues of the Association shall
consist of:

4.1.1.  Voluntary contributions and donations of nonappropriated
funds from the DoD Concessions Committee.

4.1.2.  Interest on investments and savings accounts.

4.1.3.  Incidental revenues from welfare activities
conducted by the Association.

4.1.4.  Contributions submitted on behalf of participating
DoD organizations previously receiving personnel support
from WHS.

4.2.  Expenditures.   Expenditures may be made from
Association funds for:

4.2.1.  Payment of operating expenses of the Association.

4.2.2.  Procurement of facilities, equipment, and services
within the purpose of the Association.

4.3.  Investments.   Investments of the Association
shall be made with the purchase of U.S. Government Bonds
or deposits in any bank or savings and loan association
whose deposits are insured by the Federal Deposit Insurance
Corporation (FDIC) or the Federal Savings and Loan Insurance
Corporation.

4.4.  Deposits and Imprest Funds 

4.4.1.  All monies received by the Association shall
be deposited to its credit in a bank or banks holding
membership in the FDIC.

4.4.2.  Imprest funds may be authorized and operated
in accordance with the regulations of the Association.

5.  BOARD OF DIRECTORS 

The Association shall have a Board of Directors (hereafter
referred to as "the Board") to formulate and approve
such by-laws, policies, programs, and procedures as
may be necessary to achieve the purpose of the Association.
  Employees elected or appointed to the Board may expend
reasonable amounts of official time, as required, during
normal working hours performing Association duties.
  The Board shall be organized and shall operate as
follows:

5.1.  The Board shall consist of not less than 13 members
to include:

5.1.1.  Not less than 12 elected from among the personnel
permanently assigned to the covered organizations.

5.1.2.  A Personnel Representative designated by the
Director, Personnel and Security, WHS, who will serve
as a nonvoting member.

5.2.  Elections shall be held on the first business
day of November, or as soon as possible thereafter,
to fill vacancies caused by expiring terms.   Members
of the Board shall be elected for a term of 2 years,
with approximately half of the Board members being elected
on alternate years.

5.3.  An ad hoc election committee shall be designated
annually by the Director of Personnel and Security,
WHS, to determine appropriate election areas, to allot
Board memberships to those areas in numbers proportionate
to their permanently assigned full-time civilian and
military personnel, and to elicit the nomination of
at least two candidates for each Board membership so
allotted.   The committee shall determine election rules
and procedures and shall conduct the election for the
new Board members.

5.4.  A majority of the Board shall constitute a quorum
for the transaction of Association business.

5.5.  When conditions beyond the control of the Association
delay the election or installation of a new Board of
Directors, the Board currently in office shall serve
with full powers until the new Board is installed.

5.6.  When the office of any director or officer, with
the exception of the Personnel Representative, the Treasurer,
and the Assistant Treasurer, become vacant for any reason,
the Board may select and approve a successor who shall
hold office for the unexpired term provided that the
Board members chosen to fill the unexpired terms are
chosen only from among nominees permanently assigned
to the activities to be represented.

6.  OFFICERS OF THE BOARD AND THEIR RESPONSIBILITIES


6.1.  At the beginning of each term of office, the Board
shall select a President and a Vice President from among
its elected members.

6.2.  The President shall preside at all meetings of
the Board, shall act as the executive of the Board,
and may call special meetings of the Board when it is
in the interest of the Association to do so.

6.3.  The Vice President shall act for and assume the
duties and responsibilities of the President during
the President's absence.

6.4.  The Treasurer shall be an employee designated
by the DA&M, OSD, to serve until properly relieved.

6.5.  The Treasurer may attend meetings of the Board
in a nonvoting capacity.

6.6.  All disbursements of funds shall be by check signed
by the President, or by the Vice President during the
absence of the President, and the Treasurer.

6.7.  The Assistant Treasurer shall be appointed by
DA&M, OSD, to serve until properly relieved.   The Assistant
Treasurer shall assist the Treasurer and, during the
absence of the Treasurer, shall act for and assume the
duties and responsibilities of the Treasurer.

6.8.  The President, Vice President, Treasurer, Assistant
Treasurer, Administrative Assistant, and such employees
as the Board shall designate shall be bonded in accordance
with provisions of the DoD Concessions Committee.

7.  AUDITS AND REPORTS 

7.1.  The fiscal and property records of the Association
shall be maintained in accordance with procedures approved
by DA&M, OSD.   This record shall be audited annually
in accordance with instructions issued by DA&M, OSD.

7.2.  No later than the first business day in November,
the Board shall submit to DA&M, OSD, a report of financial,
welfare, and recreation activities during the preceding
year.

8.  RESTRICTIONS 

8.1.  The use of any funds or property in any manner
contrary to law or to the decisions of the Comptroller
General of the United States is unauthorized.

8.2.  Individuals and other organizations shall have
no proprietary interest in the funds of the Association.
  Any profits generated by the activities and funds
of the Association shall not accrue to any individual
or organization except the Association itself.

9.  DISSOLUTION 

Assets remaining upon the dissolution or inactivation
of the Association shall be disposed of as directed
by DA&M, OSD, or designated representative.

10.  AMENDMENTS 

Amendments to this Charter may be recommended by the
Board to DA&M, OSD.

11.  EFFECTIVE DATE 

This Instruction is effective immediately.