DoD Directives
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Department of Defense |
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DIRECTIVE |
NUMBER 5040.2
December 7, 1987
Incorporating Through Change 2, May 10, 1999
ASD(PA)
SUBJECT: Visual Information (VI)
References: (a) DoD Directive 5040.2, "Visual Information Activities," October 11, 1985 (hereby canceled)
(b) DoD 5040.2-R, "Management and Operation of DoD Audiovisual Activities," November 1979 (hereby canceled)
(c) Office of Management and Budget (OMB) Circular A-114, "Management of Federal Audiovisual Activities, March 20, 1985
(d) DoD Directive 5040.3, "DoD Joint Visual Information Services," December 5, 1985
(e) through (jj), see enclosure 1
1. REISSUANCE AND PURPOSE
This Directive:
1.1. Reissues reference (a) after consolidation with reference (b) to update DoD visual information policy.
1.2. Implements reference (c).
1.3. Assigns responsibilities for the management of DoD VI resources in conjunction with reference (d).
1.4. Establishes the DoD Visual Information Standards Panel (DVISP), and the DoD Visual Information Steering Committee (DVISC), as set forth in enclosure 2.
1.5. Authorizes the development and publication of DoD 5040.2-C, "Department of Defense Catalog of Visual Information Productions;" DoD 5040.2-G, "Defense Automated Visual Information System (DAVIS) User Guide;" and DoD 5040.2-L, "Defense Automated Visual Information System (DAVIS) Thesaurus;" consistent with the FAR (reference (e)).
2. APPLICABILITY AND SCOPE
2.1. This Directive applies to the Office of the Secretary of Defense (OSD), the Military Departments (MILDEPs) (including their National Guard and Reserve components), the Organization of the Joint Chiefs of Staff (OJCS), the Unified and Specified Commands, the Inspector General of the Department of Defense (IG, DoD), the Defense Agencies, and the DoD Field Activities.
2.2. This Directive does not apply as listed in enclosure 3.
3. DEFINITIONS
Terms used in this Directive are defined in enclosure 4.
4. POLICY
It is DoD policy that:
4.1. A central VI management office shall be maintained by each DoD organization at the headquarters level.
4.2. VI activities shall:
4.2.1. Be authorized and managed under this Directive (see enclosure 5). They may be authorized for dedicated support to a particular activity or organization only if it is established clearly that an existing Visual Information Support Center (VISC) is not able to provide the needed support. When authorized, the dedicated VI activity need not be collocated with the VISC.
4.2.2. Be consolidated into as few activities as possible. As a general rule, each DoD organization shall attempt to consolidate its VI activities into a single VISC within each installation or metropolitan area. Where physical consolidation is not feasible or economical, these activities shall be managed centrally. Joint Visual Information Services (JVISs) may be managed separately.
4.2.3. Be operated in the most cost-effective manner, and support all DoD organizations and major commands within a geographic area. Inter-Service, inter-Departmental, inter-Agency support shall be in accordance with DoD Directive 4000.19 and DoD 4000.19-R (references (f) and (g)). Such support may include VI documentation (VIDOC), production, product procurement, reproduction, records centers operations, and services when the end result increases overall effectiveness or economy. Identifiable net additional costs for VI inter-Service, inter-Departmental, and inter-Agency services shall be accomplished on a reimbursable basis except for booking, distribution, and records center research.
4.2.4. Recover the full cost of such support under DoD Directive 7410.4 (reference (h)), if funded industrially.
4.2.5. Support non-U.S. Government requests, where possible. Reimbursement shall be as described in DoD Instruction 7230.7 (reference (i)), DoD 7290.3-M (reference (j)), and DoD Instruction 7730.53 (reference (k)).
4.2.6. Be defined as commercial activities, except for combat and combat support elements, as provided for in DoD Directive 4100.15 (reference (l)) and DoD Instruction 4100.33 (reference (m)). Curtailment of commercial activities is proper to reestablish combat and combat support elements or rotational positions for support of OJCS war plans.
4.3. Combat Camera records of DoD activities are an important and often the only source of operational and technical information for decision-making at all levels, historical documentation, public affairs, and other purposes in the DoD mission.
4.4. VI resources shall be maintained by DoD Agencies and the Military Services to provide the following:
4.4.1. Rapid deployment Combat Camera teams to support military operations and emergencies, including documentation of force deployments and activities before, during, and after military engagements.
4.4.2. General purpose VI support that meets DoD requirements for VI documentation, production, distribution, records centers, and installation-level support.
4.4.3. Dedicated VI support of such activities as medical; intelligence; and research, development, test, and evaluation (RDT&E).
4.4.4. A training capability and career progression for DoD VI personnel.
4.4.5. The military personnel required to support afloat and overseas commitments on a rotational basis.
4.5. VI requirements common to the DoD organizations shall be coordinated among them for optimum use of resources.
4.6. VI productions shall be:
4.6.1. Used, when cost-effective and applicable, to support mission requirements (see enclosure 6).
4.6.2. Identified as requirements by each DoD organization in an Annual VI Production Program that is aligned with the Five-Year Defense Program (FYDP).
4.6.3. Evaluated to determine their effectiveness. Complexity and cost of evaluating them should be in proportion to the cost and program impact of the production being evaluated.
4.6.4. Managed throughout their existence and distributed to ensure legal, efficient, and cost-effective use of VI productions.
4.7. Original VI productions, products, and associated administrative records shall be controlled throughout their life cycles (see enclosure 7) and disposed of in accordance with General Records Schedule 21 under the FPMR (reference (n)).
4.8. Operational test and evaluation of commercial "off-the-shelf" VI equipment shall be coordinated to eliminate unnecessary duplication (see enclosure 2).
4.9. A centralized automated management information system shall be maintained to provide management of VI products, productions, and activities.
4.10. Centralized DoD still and motion media records centers shall be maintained.
4.11. Centralized DoD VI product distribution facilities shall be maintained.
5. RESPONSIBILITIES
5.1. The Assistant Secretary of Defense (Public Affairs) (ASD(PA)), consistent with DoD Directive 5122.5 (reference (o)) shall:
5.1.1. Provide overall VI policy and objectives.
5.1.2. Assign JVIS responsibilities to the Military Departments.
5.1.3. Ensure the annual review of VI records centers' user charges is accomplished.
5.1.4. Monitor the implementation and effectiveness of policies for VI activities.
5.1.5. Coordinate VI matters on functions, activities, and finances with applicable OSD offices and DoD organizations.
5.1.6. Maintain the DVISC as an ASD(PA) advisory committee for VI policy, planning, management, and standards (see enclosure 2).
5.1.7. Program, fund, and maintain a DAVIS, in accordance with DoD Directive 7750.5 (reference (p)), DoD 7750.5-M (reference (q)), DoD Directive 7920.1 (reference (r)), and DoD Directive 5000.11 (reference (s)). Issue users guide, as required.
5.1.8. Represent the OSD in VI-related transactions with the Federal Audiovisual Committee (FAC), the Inter-Agency Audiovisual Review Board (IARB), the National Audiovisual Center (NAC), and the American National Standards Institute (ANSI).
5.1.9. Monitor the procurement of audiovisual production in accordance with OMB Circular A-114 (reference (c)).
5.1.10. Coordinate participation by DoD organizations in VI-related events outside of the Continental United States (CONUS).
5.2. The Organization of the Joint Chiefs of Staff (OJCS) and the Unified and Specified Commands shall establish requirements for Combat Camera support as outlined in the JOPS, volumes I and IV (reference (t)) and in operational plans and implemented orders.
5.3. The Office of Secretary of Defense, the Military Departments, the Organization of the Joint Chiefs of Staff, the Unified and Specified Commands, the DoD Agencies, and the DoD Field Activities shall each:
5.3.1. Manage VI in accordance with this Directive and ensure that VI management controls operate in accordance with DoD Directive 5010.38 (reference (u)).
5.3.2. Provide policy, plans, and programs for VI.
5.3.3. Provide information to the ASD(PA), as required.
5.3.4. Approve the establishment of VI activities; assign a permanent Defense Visual Information Activity Number (DVIAN); maintain permanent documentation that supports the establishment, continuance, or closure of those activities; and conduct periodic reviews to ensure cost-effective and efficient operation.
5.3.5. Monitor and coordinate manpower and personnel requirements, plans, actions, and training to ensure effective management of VI career fields.
5.3.6. Monitor and coordinate VI equipment allowances and authorizations.
5.3.7. Manage VI programs and budgets funded under established VI program element(s).
5.3.8. Establish and maintain an Annual VI Production Program.
5.3.9. Support and encourage the joint use of VI products and ensure that subordinate organizations are made aware of available JVIS support.
5.3.10. Ensure adequate DAVIS-compatible automated data processing (ADP) equipment at proper levels.
5.3.11. Ensure that data entered into DAVIS is complete, current, and accurate.
5.3.12. Provide VI materials to the NAC in accordance with OMB Circular A-114 (reference (c)).
5.4. The Office of the Secretary of Defense (OSD), the Organization of the Joint Chiefs of Staff (OJCS), the Unified and Specified Commands, the DoD Agencies, and the DoD Field Activities shall each:
5.4.1. Establish a single office for VI management.
5.4.2. Provide qualified representation to committees, working groups, and special panels at the request of the ASD(PA) or designated representative.
5.5. The Secretaries of the Military Departments shall:
5.5.1. Designate a general or flag officer (or comparable civilian official) as their senior representative for VI matters, and maintain a single VI management office at the headquarters level.
5.5.2. Provide qualified representation to the DVISP and DVISC and subordinate panels and working groups.
5.5.3. Identify VIDOC requirements and maintain the resources to obtain that documentation. It is each DoD organization's responsibility to document its own activities. Interdepartment VIDOC requirements should be coordinated through the Military Department VI manager. Requirements for VIDOC support (e.g., Combat Camera) shall be included in implementing operational plans for military operations, emergencies, force deployments, and activities before, during, and after military engagements.
5.5.4. Maintain mobilization plans for VI personnel and resources.
5.5.5. Coordinate any change in the support level being provided by a joint use VI activity with the ASD(PA).
5.5.6. Provide a capability to rent, produce, lease, and procure VI products and productions in support of DoD requirements.
5.5.7. Provide VI services in support of the OSD, the OJCS, and other DoD and Federal Agencies in the National Capital Region.
5.6. The Secretary of the Army shall:
5.6.1. Operate and maintain a DoD Central Still and Motion Media Records Center for medical pathology materials to support DoD organizations and Veterans Administration hospitals in accordance with DoD Directive 5154.24 (reference (v)).
5.6.2. Operate and maintain a DoD central VI product distribution activity for support of all DoD organizations requiring its services.
5.6.3. Provide a capability to design, engineer, and procure VI equipment and systems in support of DoD organizations requesting its services.
5.7. The Secretary of the Navy shall:
5.7.1. Operate and maintain the DoD Central Still Media Records Center for support of the DoD organizations, the Federal Government, and public requirements.
5.7.2. Review user charges annually and institute revised rates, as necessary.
5.7.3. Provide VIDOC and services in support of the Executive Office of the President of the United States.
5.8. The Secretary of the Air Force shall:
5.8.1. Operate and maintain the DoD Central Motion Media Records Center for support of the DoD organizations, the Federal Government, and public requirements.
5.8.2. Review user charges annually and institute revised rates, as necessary.
5.8.3. Operate and maintain a DoD central VI product distribution center for support of all DoD organizations requiring its services.
5.9. The Director, Defense Intelligence Agency (DIA), shall operate and maintain a DoD Still and Motion Media Records Center for intelligence imagery to support DoD organizations (DoD Directive 5105.21, reference (w)).
5.10. The Director, National Security Agency (NSA), shall operate and maintain a DoD Still and Motion Media Records Center for cryptologic and cryptologic-related materials to support DoD organizations (Pub. L. 86-36, reference (x)).
5.11. The Director, Defense Nuclear Agency (DNA), shall operate and maintain a DoD Still and Motion Media Records Center for nuclear test materials to support DoD organizations (DoD Directive 5105.31, reference (y)).
6. REPORT REQUIREMENTS
Reporting requirements are provided in enclosure 8.
7. EFFECTIVE DATE AND IMPLEMENTATION
This Directive is effective immediately. Forward two copies of implementing documents to the Assistant Secretary of Defense (Public Affairs) within 120 days.
Enclosures - 8
E2. Committees, Working Groups, and Panels
E3. Exclusions
E4. Definitions
E5. VI Activities
E6. VI Production
E1. ENCLOSURE 1
REFERENCES, continued
(e) Federal Acquisition Regulation (FAR), April 1, 1984
(f) DoD Directive 4000.19, "Interservice, Interdepartmental, and Interagency Support," October 14, 1980
(g) DoD 4000.19-R, "Defense Regional Interservice Support (DRIS) Regulation," March 1984
(h) DoD Directive 7410.4, "Industrial Fund Operations," April 16, 1982
(i) DoD Instruction 7230.7, "User Charges," January 29, 1985
(j) DoD 7290.3-M, "Foreign Military Sales Financial Management Manual," September 1986
(k) DoD Instruction 7730.53, "Specialized or Technical Services Provided to State and Local Government," December 23, 1982
(l) DoD Directive 4100.15, "Commercial Activities Program," August 12, 1985
(m) DoD Instruction 4100.33, "Commercial Activities Program Procedures," September 9, 1985
(n) Federal Property Management Regulations (FPMR), 41 CFR 101.11.13 and 101.11.411.4
(o) DoD Directive 5122.5, "Assistant Secretary of Defense (Public Affairs)," June 15, 1982
(p) DoD Directive 7750.5, "Management and Control of Information Requirements," August 7, 1986
(q) DoD 7750.5-M, "DoD Procedures for Management of Information Requirements," November 1986
(r) DoD Directive 7920.1, "Life Cycle Management of Automated Information Systems (AIS)," October 17, 1978
(s) DoD Directive 5000.11, "Data Elements and Data Codes Standardization Program," December 7, 1964
(t) The Joint Operations Planning System (JOPS), Volumes I and IV, Organization of the Joint Chiefs of Staff (OJCS), June 28, 1984 and August 12, 1985
(u) DoD Directive 5010.38, "Internal Management Control Program," April 14, 1987
(v) DoD Directive 5154.24, "Armed Forces Institute of Pathology," January 14, 1977
(w) DoD Directive 5105.21, "Defense Intelligence Agency," May 19, 1977
(x) Public Law 86-36, "To Provide Certain Administrative Authorities for the National Security Agency and for Other Purposes," May 29, 1959
(y) DoD Directive 5105.31, "Defense Nuclear Agency (DNA)," March 18, 1987
(z) DoD Directive 4120.3, "Defense Standardization and Specification Program," February 10, 1979
(aa) DoD Directive 4120.20, "Development and Use of Non-Government Specifications and Standards," December 28, 1976
(bb) DoD Directive 5000.37, "Acquisition and Distribution of Commercial Products (ADCOP)," September 29, 1978
(cc) DoD Directive 5122.10, "American Forces Information Service," July 23, 1987
(dd) DoD Directive 5120.20, "Armed Forces Radio and Television Service," December 23, 1980
(ee) Public Law 98-549, "Cable Communications Policy Act of 1984," October 30, 1984
(ff) DoD Directive 1015.1, "Establishment, Management, and Control of Non-appropriated Fund Instrumentalities," August 19, 1981
(gg) DoD Instruction 5410.15, "Delineation of DoD Audio-Visual Public Affairs Responsibilities and Policies," November 3, 1966
(hh) DoD Directive 5230.9, "Clearance of DoD Information for Public Release," April 2, 1982
(ii) DoD Directive 5230.25, "Withholding of Unclassified Technical Data from Public Disclosure," November 6, 1984
(jj) DoD Directive 5400.7, "DoD Freedom of Information Act Program," March 24, 1980
E2. ENCLOSURE 2
COMMITTEES, WORKING GROUPS, AND PANELS
E2.1. DEFENSE VISUAL INFORMATION STEERING COMMITTEE (DVISC)
E2.1.1. The purpose of the DVISC is to advise and assist the ASD(PA) on VI policy, planning, management, and standards.
E2.1.2. The DVISC is a permanent body consisting of a representative from the Office of the Assistant Secretary of Defense (Public Affairs) (OASD(PA)) and each of the Military Departments. The Chair shall be appointed by the ASD(PA) or designated representative. The OASD(PA) shall provide an Executive Secretary who shall be a non-voting member with the responsibilities of recording the minutes and handling assigned administrative duties. Temporary representation may be invited for specific purposes and periods.
E2.1.3. The DVISC meets quarterly or as requested by a member.
E2.1.4. Working groups of the DVISC are as follows:
E2.1.4.1. The Defense Visual Information Production Working Group (DVIPWG) addresses VI production-related items of interest including the review, validation, or coordination of validation of joint-interest VI production requirements and the coordination of the assignment of approved production requirements to the Military Departments for execution.
E2.1.4.2. The DVISC shall charter such other working groups as may be required to address specific items of interest.
E2.2. DEFENSE VISUAL INFORMATION STANDARDS PANEL (DVISP)
E2.2.1. The purpose of the DVISP is to review and make recommendations on VI standards and policies for the standardization of VI resources and to apply standardization policies established by the Office of Assistant Secretary of Defense (Production and Logistics) (OASD(P&L)) under the Defense Standardization and Specification Program (DSSP), DoD Directive 4120.3 (reference (z)). The DVISP serves as a forum for developing standards and exchanging information on standardization issues, equipment and resource management, and evaluations of commercial technological advances and equipment.
E2.2.2. The DVISP is chartered under the DSSP. It is a permanent working panel consisting of a representative from the OASD(PA), each of the Military Services, and an advisor from the Defense Product Standards Office (DPSO), OASD(P&L). The ASD(PA), or designated representative, shall appoint a Chairman. Temporary representation may be invited for specific purposes and periods. When required, additional representatives from the Office of the Director of Defense Research and Engineering (ODDR&E) and OASD(P&L) may be designated as observers to provide assistance on VI equipment test and evaluation issues. Working groups of the DVISP may be formed to deal with specific tasks.
E2.2.3. It is DoD policy (DoD Directives 4120.20 and 5000.37 (references (aa) and (bb)) to participate in the activities of non-Government standard (NGS) bodies, to use NGS to the maximum extent practicable, and to make use of commercial products and non-developmental items in preference to developing military-unique materiel. To address DoD VI standardization requirements, the DVISP shall review and recommend DoD representatives to serve on the applicable elements of the ANSI and other organizations responsible for developing and revising U.S. and international standards.
E2.2.4. The DVISP meets semiannually or as requested by a member.
E3. ENCLOSURE 3
EXCLUSIONS
E3.1. MEDIA-RELATED EXCLUSIONS
The provisions of this Directive do not apply to:
E3.1.1. Photomechanical reproductions.
E3.1.2. Maps.
E3.1.3. X-rays.
E3.1.4. Microfilm.
E3.1.5. Microfiche.
E3.1.6. Mixed media packages with a predominance of text.
E3.2. CONTENT-RELATED EXCLUSIONS
Except as provided at section E3.6., below, the provisions of this Directive do not apply to:
E3.2.1. Command and control imagery displayed in conjunction with weapons systems.
E3.2.2. Imagery collected or generated exclusively for surveillance, reconnaissance, or intelligence purposes.
E3.2.3. Imagery gathered pursuant to criminal investigations and other legal evidentiary procedures.
E3.2.4. Medical diagnostic imagery such as that gathered by ultrasound and magnetic resonance imaging.
E3.3. ORGANIZATION-RELATED EXCLUSIONS
Except as provided at section E3.6., below, the provisions of this Directive do not apply to:
E3.3.1. The Armed Forces Radio and Television Service.
E3.3.2. The broadcasting services of the Military Departments.
E3.3.3. Activities engaged in or supporting research, development, test and evaluation.
E3.3.4. The Army and Air Force Exchange Service.
E3.3.5. The Navy Motion Picture Service.
E3.4. PRODUCTION-TYPE EXCLUSIONS
The provisions of this Directive do not apply to:
E3.4.1. Productions acquired from commercial sources by or for:
E3.4.1.1. DoD dependent schools.
E3.4.1.2. Morale, welfare, and recreation (MWR) activities.
E3.4.1.3. Education centers.
E3.4.1.4. Non-VI libraries controlled by DoD Directive 1015.1 (reference (ff)).
E3.4.2. Productions funded and reported as an integral part of a recruiting advertising contract.
E3.5. EQUIPMENT-RELATED EXCLUSIONS
The provisions of this Directive do not apply to:
E3.5.1. Equipment of a VI nature embedded in training devices or other integrated systems.
E3.5.2. Equipment of a VI nature not performing a VI function.
E3.5.3. Equipment of a VI nature acquired with nonappropriated funds.
E3.5.4. Audio or video teleconferencing equipment.
E3.5.5. Simulators.
E3.6. EXCEPTIONS
The provisions of this Directive apply, without regard to the exclusions above, to visual information:
E3.6.1. Which documents:
E3.6.1.1. News events reported in the media.
E3.6.1.2. Combat operations.
E3.6.1.3. The physical and environmental effects of combat, terrorist activities, or natural disasters.
E3.6.1.4. The physical environment in which military operations are planned or take place.
E3.6.1.5. The activities or presence of distinguished visitors at sites of military operations.
E3.6.1.6. War crimes, acts of terrorism or sabotage, aircraft crashes, accidental firings or launchings of major weapons, ship collisions or sinkings, or nuclear weapons mishaps.
E3.6.1.7. Crimes, motor vehicle accidents, workplace accidents or other incidents that involve DoD personnel or take place on DoD sites or facilities, and that involve DoD personnel or take place on DoD sites or facilities, and that:
E3.6.1.7.1. Involve distinguished visitors.
E3.6.1.7.2. Result in deaths or life-threatening injuries.
E3.6.1.7.3. Result in significant damage to DoD property or facilities, or to a large number of vehicles.
E3.6.1.7.4. Result in major courts-martial, civilian criminal prosecutions, or lawsuits for significant property damage.
E3.6.1.7.5. Attract the non-routine attention of local or national news media.
E3.6.1.8. Ceremonies, parades or other events marking significant:
E3.6.1.8.1. Changes of command or retirements.
E3.6.1.8.2. Presentations of honors or awards.
E3.6.1.8.3. Aircraft or other major equipment rollouts.
E3.6.1.8.4. Ship launchings, christenings, commissionings, or decommissionings.
E3.6.1.8.5. Distinguished visitor arrivals or departures.
E3.6.1.8.6. International-level sporting events.
E3.6.1.8.7. Celebrity entertainment events.
E3.6.1.9. Professional conferences, meetings, or seminars, or public speeches, lectures, video history interviews, or other presentations involving:
E3.6.1.9.1. Present or former flag-rank officers or senior civilian officials.
E3.6.1.9.2. Recognized authorities in a field of military interest.
E3.6.1.9.3. Participants in or eyewitnesses to historically important events within the Department of Defense or relating to subjects of major DoD or national news media interest.
E3.6.1.9.4. Present or former DoD personnel who achieved media fame or notoriety.
E3.6.1.10. First launches, flights, or other uses of major pieces of equipment, major mishaps or malfunctions involving such equipment, or the appearance of phenomena of scientific importance.
E3.6.1.11. Other events or activities of potential historical significance.
E3.6.2. Used to create VI productions.
E4. ENCLOSURE 4
DEFINITIONS
E4.1.1. Armament Delivery Recording (ADR). Motion picture, still photography, and video recordings showing the delivery and impact of ordnance. This differs from reconnaissance imagery in that it records the act of delivery and impact and normally is done by the weapon system delivering the ordnance. ADR is used primarily for evaluating strike effectiveness and for combat crew training. It is also one of the principal sources of over-the-target documentation in force employments, and may be used for public affairs purposes.
E4.1.2. Audio. Relating to recording, production, and reproduction of sound, especially the sound portion of a VI production (e.g., a motion picture, videotape, or slide and tape).
E4.1.3. Audiovisual (AV) Production. An AV production is distinguished from other VI productions by the combination of motion media with sound in a self-contained, complete presentation, developed according to a plan or script for conveying information to, or communicating with, an audience. (See Visual Information (VI) Production for the definition of all other forms of production.)
E4.1.4. Cable Television System (CATV). Distributes one or more television programs by modulated radio frequency or other signals through a cable distribution system to standard television or radio receivers of subscribers who pay for such a service. CATV facilities are commercially owned and operated (see Pub. L. 98-549, reference (ee)).
E4.1.5. Closed Circuit Television (CCTV). Point-to-point signal transmission by cable or directional radiation where the audience is limited by physical control or nonstandard transmission.
E4.1.6. Combat Camera. VI documentation covering air, sea, and ground actions of Armed Forces in combat and combat support operations, and in related peacetime training activities such as exercises, war games, and operations (see definition E4.1.33., below).
E4.1.7. Commercial VI Production. A completed VI production, purchased off-the-shelf; i.e., from the stocks of a vendor.
E4.1.8. Computer-Generated Graphics. The production of graphics through an electronic medium based on a computer or computer techniques.
E4.1.9. Contract VI Production. A VI production produced by a commercial producer under contract to the Department of Defense.
E4.1.10. Dedicated VI Activity. A VI activity whose products and services are provided only to a specified organization or function. Includes activities within deployable elements of the operating forces.
E4.1.11. Defense Automated Visual Information System (DAVIS). A standard DoD-wide ADP system for VI management purposes at DoD Component and major command levels. It includes a production database covering production, acquisition, inventory, distribution, product status, and archival control of AV productions and VI materials and a VI facilities data base that includes activities, facilities, personnel, and funds.
E4.1.12. Direct Cost. Any item of cost (or the aggregate thereof) that may be identified specifically with any objective, such as a product, service, program, function, or project; usually, but not necessarily, limited to items of material and labor. The distinction between direct and indirect costs is often arbitrary or is based upon convenience and cost accounting simplicity without sacrifice of reasonable accuracy in overall costs of specific objectives.
E4.1.13. Electronic News Gathering (ENG). A form of electronic journalism. The application of a portable video system to record newsworthy events.
E4.1.14. Film or Video Clip. A limited form of VI product. An assemblage of motion picture footage or videotape (usually documentary) in continuity, usually without editorial or optical effects, and normally without audio except that recorded during the documentation using single system sound or video recording. Simple titles may be used for identification purposes.
E4.1.15. Graphic Arts. Relates to the design, creation, and preparation of two- and three-dimensional visual aid products. Includes charts, graphs, posters, and visual materials for brochures, covers, television, motion pictures, printed publications, displays, presentations, and exhibits prepared manually, by machine, or by computer.
E4.1.16. Indirect Costs. An item of cost (or the aggregate thereof) that is incurred for joint objectives and may not be identified specifically with a single final objective, such as a product, service, program, or project.
E4.1.17. Joint-Interest Production. A VI production in which each of two or more DoD organizations share some degree of interest, contribute support, and intend to use.
E4.1.18. Joint Visual Information Services (JVIS). VI services operated and maintained by a DoD Military Department to support more than one DoD organization.
E4.1.19. Mixed Media. A combination of one or more VI media and one or more non-VI media, such as a film strip and accompanying printed material.
E4.1.20. Motion Media. A series of images, viewed in rapid succession giving the illusion of motion, obtained with a motion picture or video camera.
E4.1.21. Multimedia. A combination of more than one VI medium used in a single production.
E4.1.22. Operational Documentation (OPDOC). VI documentation of activities to convey information about people, places, and things. It is general purpose documentation normally done in peacetime. (See definition E4.1.33., below.)
E4.1.23. Optical Instrumentation. Use of optical systems, coupled with photographic or television recording devices that may include audio, to record scientific and engineering phenomena for measurement and analysis. It may include the recording of data to correlate optical images to time or space positions, or each other.
E4.1.24. Performers. Persons who play dramatic roles, narrate (on or off screen), pose, or otherwise perform in VI productions.
E4.1.25. Photojournalism (PJ). Conveying a story, through still photography, of a significant DoD event, normally to support the news media or internal DoD publications.
E4.1.26. Production Files. The textual records pertaining to each VI production.
E4.1.27. Reproduction. The making of copies from an earlier generation of VI materials. It includes all copies beyond the original or master copy.
E4.1.28. Still Photography. The medium used to record still imagery, including negative and positive images.
E4.1.29. Technical Documentation (TECDOC). VI Documentation (with or without sound as an integral documentation component) of an actual event made for evaluation purposes. Typically, TECDOC contributes to the study of human or mechanical factors, procedures, and processes in the fields of medicine; science; logistics; research, development, test, and evaluation; intelligence; investigations; and armament delivery. (See definition E4.1.33., below.)
E4.1.30. Technical Report. A VI report. An assemblage of TECDOC (still or motion media) to report a single mission or a project-related event.
E4.1.31. VI Activity. An organizational element or a function within an organization in which one or more individuals are classified as VI, or whose principal responsibility is to provide VI services. VI activities include those that do the following:
E4.1.31.1. Expose and process original photography.
E4.1.31.2. Record, distribute, and broadcast electronically (video and audio).
E4.1.31.3. Reproduce or acquire VI products.
E4.1.31.4. Provide VI services.
E4.1.31.5. Distribute or preserve VI products.
E4.1.31.6. Prepare graphic artwork.
E4.1.31.7. Fabricate VI aids, models, and displays.
E4.1.31.8. Provide presentation services or manage any of these activities.
E4.1.32. VI Distribution. The cataloging and distribution processes of the central distribution activities and the loan operations of field VI libraries.
E4.1.33. VI Documentation (VIDOC). Motion media; still photography; and audio; recording of technical and nontechnical events, while occurring, and, usually, not controlled by the recording crew. VIDOC encompasses Combat Camera, OPDOC, and TECDOC.
E4.1.34. VI Equipment:
E4.1.34.1. Durable items that are capable of continuing or repetitive use by an individual or organization. These items are used for the recording, producing, reproducing, processing, broadcasting, editing, distribution, exhibiting, and storing of VI.
E4.1.34.2. When items that otherwise might be identified as VI equipment are an integral part of a non-VI system or device (existing or under development), they shall be managed as a part of that non-VI system or device.
E4.1.35. VI Facility. A building or a space within a building or ship, owned or operated by the Federal Government, which houses an authorized VI activity. Transportable or portable VI equipment (such as video recording van or portable VI equipment used in a temporary housing) also shall be classified as a VI facility.
E4.1.36. VI Functions. The individual VI processes such as production, documentation, reproduction, distribution, records preservation, presentation services, VI aids, fabrication of models and displays, and related technical services.
E4.1.37. VI Library. A VI activity that loans and maintains VI media and equipment.
E4.1.38. VI Management Office. A staff office, established in accordance with paragraph 4.1. in this Directive at major command or other management level, which prescribes and requires compliance with policies and procedures and reviews operations.
E4.1.39. VI Materials. A general term that refers collectively to all of the various VI still and motion films, tapes, discs, or graphic arts. Includes the original, intermediate, and master copies, and any other retained recorded imagery.
E4.1.40. VI Personnel. Personnel possessing professional qualifications recognized by the private sector or the Department of Defense, and performing or supporting VI functions.
E4.1.41. VI Production. The result of sequencing, according to a plan or script, original and/or existing still and/or motion images, with or without sound, into a self-contained, complete, linear presentation for the purpose of conveying information to, or communicating with an audience. Typically, VI productions are recorded continuously, or edited so as to appear as if recorded continuously onto a motion medium, such as film or videotape, for replication and/or time delayed playback, but they may also be presented in real time.
E4.1.42. VI Products. VI media elements such as motion picture and still photography (photographs, transparencies, slides and film strips), audio and video recordings (tape or disc), graphic arts (including computer-generated products), models, and exhibits. The "VI production" is a unique form of VI product and usually is addressed separately.
E4.1.43. VI Records. VI materials, regardless of format, and related administrative records.
E4.1.44. VI Records Center. A facility, sometimes specially designed and constructed, for the low-cost and efficient storage and referencing of semi-current records pending their ultimate disposition.
E4.1.45. VI Report. VI documentation assembled to report on a particular subject or event.
E4.1.46. VI Resources. The personnel, facilities, equipment, products, budgets, and supplies that comprise DoD VI support.
E4.1.47. VI Services. Those actions that do the following:
E4.1.47.1. Result in obtaining a VI product.
E4.1.47.2. Support the preparation of a completed VI production such as photographing, processing, duplicating, sound and video recording, instrumentation recording, film to video transferring, editing, scripting, designing, and preparing graphic arts.
E4.1.47.3. Support existing VI products such as distribution and records center operation.
E4.1.47.4. Use existing VI products, equipment, equipment maintenance, and activities to support other functions such as projection services, operation of conference facilities, videoteleconferencing, or other presentation systems.
E4.1.48. VI Support Center (VISC). The VI activity that provides general support to all installation, base, facility, or site organizations or activities. A VISC may include motion picture, still photography, television, and audio recording for non-production documentary purposes, their laboratory support, graphic arts, VI libraries, and presentation services.
E4.1.49. Video. Electronic recording and playback of imagery.
E4.1.50. Videoteleconferencing. Two-way electronic voice and video communication between two or more locations; may be interactive voice and video, or two-way voice and one-way video; includes full-motion video, compressed video, and freeze (still) frame video.
E4.1.51. Visual Information (VI). Use of one or more of the various visual media with or without sound. VI includes still photography, motion picture photography, video recording with or without sound, graphic arts, visual aids, models, display, visual presentation services, and the support processes.
E5. ENCLOSURE 5
VI ACTIVITIES
E5.1.1. The Following Are the Types of VI Activities Authorized:
|
TYPE |
PRIMARY FUNCTION |
DESCRIPTION |
LEVEL OF APPROVAL |
| A | VI Support-Center | Provides VI support services to all organizations on an installation or within a defined geographic area. It may include motion picture, still photography, television, and audio recording for non-production documentary purposes, graphic arts, VI library services, presentation services, and VI equipment maintenance. Services also may include purchase, lease, or rental of off-the-shelf commercial VI productions for local use. |
MILDEP Defense Agencies |
| B | VI Production | Includes production, reproduction, and distribution of Category 1 VI productions. |
MILDEP Defense Agencies |
| C | VI Production | Includes all functions of Type "B" activities plus production and reproduction of Categories 1 and 2 VI productions. |
MILDEP Defense Agencies |
| D | VI Production | Includes all functions of Type "C" activities plus production, reproduction, and commercial contracting of Categories 1, 2, and 3 VI productions. | ASD(PA) |
| E | VI Records Centers | Central control and storage facility for VI products. | ASD(PA) |
| F | CombatCamera | VIDOC covering air, sea, and ground actions of combat, combat support operations, and related peacetime training activities. |
MILDEP Defense Agencies |
| G | Technical Documentation | VIDOC of actual events for evaluation. Includes medical and intelligence documentation, optical instrumentation, and armament recording. |
MILDEP Defense Agencies |
| H | Broadcasting | Includes cable, community antenna, closed-circuit, and other radio and television broadcast services. |
MILDEP Defense Agencies |
| I | Video-telecon-ferencing | Use of electronic media for audio and visual interaction between two or more locations. |
MILDEP Defense Agencies |
| J | MediaDistribution | Central VI product distribution. | ASD(PA) |
| K |
VI Training |
Formal VI training for DoD personnel; it may engage in Category 1 VI production, reproduction, and distribution to support formal programs of instruction. | ASD(PA) |
| L | VIManagement | Provides VI staff functions and management of VI activities. |
OSD MILDEP Defense Agencies |