DoD Directives
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OFFICE OF THE SECRETARY OF DEFENSE |
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1950 DEFENSE PENTAGON |
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Administration |
March 3, 1992
Incorporating Change 1, August 24, 1994
ADMINISTRATIVE INSTRUCTION NO. 70
SUBJECT: Offices of the Secretaries of Defense and the Air Force Executive Motor Pool
References: (a) Administrative Instruction No. 70, subject as above, June 5, 1985 (hereby canceled)
(b) DoD Directive 5110.4, "Washington Headquarters Services," May 6, 1991
(c) DoD 4500.36-R, "Management, Acquisition, and Use of Motor Vehicles," July 1981
(d) DoD Instruction 4515.7, "Use of Motor Transportation and Scheduled DoD Bus Service in the National Capital Region," July 31, 1985
(e) through (i), see enclosure 1
1. REISSUANCE AND PURPOSE
This Instruction reissues reference (a) and, under reference (b), supplements references (c) and (d) by providing policy, assigning responsibilities, and prescribing procedures for the operation and use of the Office of the Secretary of Defense and the Office of the Secretary of the Air Force executive motor pool (OSD/OSAF EMP).
2. APPLICABILITY
This Instruction applies to the Office of the Secretary of Defense (OSD), the Office of the Secretary of the Air Force (OSAF), the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Inspector General of the Department of Defense, and those Defense Agencies in the National Capital Region (NCR) that are supported by Washington Headquarters Services (WHS) (hereafter referred to collectively as "the DoD Components").
3. DEFINITIONS
3.1. Assistant Office Motor Vehicle Transportation Officers (AOMVTOs). The officials designated and authorized by an Office Motor Vehicle Transportation Officer (OMVTO) to request transportation service from the OSD/OSAF EMP.
3.2. Domicile. A place of residence, regardless of where located, excluding temporary duty (TDY) residences.
3.3. National Capital Region (NCR). The geographic area located within the boundaries of the District of Columbia; Montgomery and Prince George's Counties in the State of Maryland; Arlington, Fairfax, Loudoun, and Prince William Counties and the City of Alexandria in the Commonwealth of Virginia; and all cities and other units of government within the geographic areas of such District, Counties, and City.
3.4. Office Motor Vehicle Transportation Officers (OMVTOS). The designated representatives of the DoD Components serviced by the OSD/OSAF EMP.
3.5. Official Purposes. Any application of a motor vehicle in support of authorized DoD functions, activities, or operations.
3.6. Place of Employment. Permanently assigned workplace or location. TDY workplaces or other locations at which official duties are performed occasionally (e.g., White House, congressional offices, embassies, etc.) are not included.
4. POLICY
It is DoD policy that:
4.1. Transportation from the OSD/OSAF EMP shall be provided for the official use of DoD officials occupying the positions listed in enclosure 2 (priority basis) and enclosure 3 (space-available basis).
4.2. Pursuant to 31 U.S.C. 1344, as amended by Pub. L. 99-550 (reference (e)), only the following DoD officials are authorized to use DoD-owned or -controlled motor vehicles for transportation between their domiciles and places of employment: Secretary of Defense; Deputy Secretary of Defense; Secretaries of the Military Departments; Chairman and Vice Chairman of the Joint Chiefs of Staff; Under Secretaries of Defense; Chiefs of Staff, Army and Air Force; Chief of Naval Operations; and Commandant, United States Marine Corps.
4.3. OSD/OSAF EMP transportation between home or work and to or from commercial transportation terminals in the NCR is prohibited. Authorized users of the OSD/OSAF EMP are encouraged to drive their privately owned vehicles (POV), or use commercial or public transportation to and from the commercial terminals. The use of POV or public and/or commercial vehicles is reimbursable when an individual is in an official travel capacity.
4.4. Vehicles can be used only for official purposes and their use otherwise is contrary to law. Section 1349(b) of 31 U.S.C. (reference (f)) states, in substance, that any officer or employee who willfully uses or authorizes the use of a passenger motor vehicle owned or leased by the U.S. Government (except for an official purpose authorized by Section 1344 of 31 U.S.C. (reference (e))), or otherwise violates Section 1344, shall be suspended from duty by the Head of the DoD Component concerned, without compensation, for not less than 1 month, and shall be suspended for a longer period or summarily removed from office if circumstances warrant. Military personnel who willfully use or authorize the use of a passenger motor vehicle owned or leased by the U.S. Government (except for an official purpose authorized by Section 1344 of reference (e)), or otherwise violate Section 1344, can be disciplined under the Uniform Code of Military Justice (reference (g)), or other administrative procedures deemed appropriate. Examples of unauthorized use include:
4.4.1. Transportation of Government officials to private social functions.
4.4.2. Transportation for conducting personal business.
4.5. Requests for transportation for second parties in the name of a principal shall not be honored.
4.6. In accordance with DoD Instruction 6055.4 (reference (h)), personnel operating or riding in an OSD/OSAF EMP vehicle are required to wear safety belts at all times on and/or off a DoD installation.
4.7. In accordance with DoD Directive 1010.10 (reference (i)), smoking while operating or riding in an OSD/OSAF EMP vehicle is prohibited.
5. RESPONSIBILITIES
5.1. The Director, Washington Headquarters Services, under DoD Directive 5110.4 (reference (b)), shall:
5.1.1. Direct and administer the OSD/OSAF EMP.
5.1.2. Designate an OSD/OSAF EMP Coordinator.
5.2. The Director, Real Estate and Facilities Directorate, Washington Headquarters Services, acting as the OSD/OSAF EMP Coordinator, shall:
5.2.1. Manage and operate the OSD/OSAF EMP consistent with DoD 4500.36-R (reference (c)) and DoD Instruction 4515.7 (reference (d)).
5.2.2. Provide for the pooling of administrative use vehicles.
5.2.3. Establish procedures for assignment and use of vehicles.
5.2.4. Establish a central dispatch point for control.
5.2.5. Provide for the collection of operational data as a basis for inventory and allowance actions and cost and utilization reporting.
5.2.6. Provide for training of EMP personnel.
5.2.7. Ensure the safety, security, and proper use of equipment.
5.2.8. Provide for rotation of vehicles, when practical and economical, to equalize equipment usage.
5.3. The Heads of the DoD Components serviced by the OSD/OSAF EMP shall:
5.3.1. Designate in writing an OMVTO (normally the Component's executive assistant or administrative officer) and at least one AOMVTO to serve as the point of contact to request official transportation service from the OSD/OSAF EMP; submit this designation to the Director, Real Estate and Facilities, WHS, Attention: OSD/OSAF EMP; and ensure that changes to this list are reported as they occur.
5.3.2. Ensure compliance with existing laws and regulations governing the use of official transportation and ascertain that the intended use of this service meets the laws and regulations.
6. PROCEDURES
6.1. Official transportation may be obtained by calling the OSD/OSAF EMP at (703) 695-1575 or (703) 695-1576 between 0700 and 1800 hours, Monday through Friday (excluding holidays).
6.2. Advance reservations are preferred for official vehicle support on weekends, holidays, and beyond normal duty hours. However, if advance reservations are not possible, backup support shall be provided by the Pentagon Motor Pool (PMP). This backup support can be arranged after normal duty hours by calling the Cable Division, Correspondence and Directives Directorate, WHS, at (703) 697-8151. The Cable Division, in turn, shall make the necessary arrangements with the PMP.
6.3. When making a request for official transportation, OMVTOs shall provide the following information to the dispatcher: date and day of the week that transportation is required, pickup time, passengers name, location of pickup, destination, special remarks, type of trip ("drop" or "remain with" passenger), and name of requester. This information shall be read back to the requester to ensure correctness. All trips shall be drop trips unless otherwise directed; wait periods may not exceed 30 minutes unless unusual circumstances prevail.
6.4. When departure times and destinations are reasonably close, OSD/OSAF EMP customers shall be asked to rideshare. This will permit more efficient use of the vehicles and possibly prevent another DoD official from being inconvenienced because of vehicle nonavailability.
7. EFFECTIVE DATE
This Instruction is effective immediately.
Enclosures - 3
E2. DoD Officials Authorized Use of OSD/OSAF EMP (Priority Basis)
E3. DoD Officials Authorized Use of OSD/OSAF EMP (Space-available Basis)
E1. ENCLOSURE 1
REFERENCES, continued
(e) Section 1344 of title 31, United States Code, "Passenger Motor Vehicles and Aircraft Use," as amended by Public Law 99-550, "Legislation to Restrict the Use of Government Vehicles," October 27, 1986
(f) Section 1349(b) of title 31, United States Code, "Adverse Personnel Actions," September 13, 1982
(g) Uniform Code of Military Justice (10 U.S.C.)
(h) DoD Instruction 6055.4, "Department of Defense Traffic Safety Program," August 25, 1988
(i)v DoD Directive 1010.10, "Health Promotion," March 11, 1986
E2. ENCLOSURE 2
DoD OFFICIALS AUTHORIZED USE OF OSD/OSAF EMP
(PRIORITY BASIS)
E2.1. OSD
Secretary of Defense
Deputy Secretary of Defense
Under Secretaries of Defense
Comptroller of the Department of Defense and Chief Financial Officer
Principal Deputy Under Secretary of Defense for Acquisition and Technology
Director, Defense Research and Engineering
Assistant Secretaries of Defense
Assistant to the Secretary of Defense for Public Affairs
General Counsel of the Department of Defense
Inspector General of the Department of Defense
Director, Operational Test and Evaluation
The Special Assistant to the Secretary and Deputy Secretary of Defense
Special Assistants to the Secretary and Deputy Secretary of Defense
Counselor to the Secretary and Deputy Secretary of Defense
Special Assistants to the Secretary of Defense
Assistant to the Deputy Secretary of Defense
Assistant to the Deputy Secretary and Secretary of Defense
Assistant to the Secretary of Defense for Atomic Energy
Assistant to the Secretary of Defense (Intelligence Oversight)
Director of Administration and Management
Principal Deputy Under Secretary of Defense for Policy
Principal Deputy Comptroller
Principal Deputy Under Secretary of Defense for Personnel and Readiness
Director, Defense Intelligence Agency
Director, Defense Security Assistance Agency
Director, Ballistic Missile Defense Organization
Director, Advanced Research Projects Agency
Director, Defense Finance and Accounting Service
Director, Program Analysis and Evaluation
Director, Net Assessment
Principal Deputy Assistant Secretaries of Defense
Principal Deputy General Counsel of the Department of Defense
Deputy Inspector General of the Department of Defense
Principal Deputy to the Assistant to the Secretary of Defense (Atomic Energy)
Defense Advisor, United States Mission to NATO
Chairman, Reserve Forces Policy Board
Military Assistants to the Secretary and Deputy Secretary of Defense
Executive Secretary of the Department of Defense
E2.2. AIR FORCE
Secretary of the Air Force
Chief of Staff of the Air Force
Under Secretary of the Air Force
Vice Chief of Staff of the Air Force
Assistant Secretaries of the Air Force
General Counsel of the Air Force
Assistant Vice Chief of Staff of the Air Force
Deputy Chiefs of Staff of the Air Force
Surgeon General of the Air Force
Inspector General of the Air Force
Principal Deputy Assistant Secretaries of the Air Force
Deputy Under Secretary of the Air Force
Administrative Assistant to the Secretary
Auditor General of the Air Force
Deputy General Counsel of the Air Force
E2.3. CHAIRMAN OF THE JOINT CHIEFS OF STAFF
Director, Joint Staff
Assistant to the Chairman
Directors, J-1, J-3, J-4, J-5, J-6, J-7, and J-8
E3. ENCLOSURE 3
DoD OFFICIALS AUTHORIZED USE OF OSD/OSAF EMP
(SPACE-AVAILABLE BASIS)
E3.1. OSD
Deputy Under Secretaries of Defense
Deputy Under Secretary of Defense for Policy Support
Deputy Under Secretary of Defense for Policy Planning
Deputy Directors of Defense Research and Engineering
Directors to the Principal Deputy Under Secretary of Defense for Acquisition and Technology
Deputy Assistant Secretaries of Defense
Deputy Comptrollers of the Department of Defense
Deputy General Counsels of the Department of Defense
Assistant Inspectors General of the Department of Defense
Deputy Assistants to the Assistant to the Secretary of Defense for Atomic Energy
Director, Small and Disadvantaged Business Utilization
Director for Special Programs
Deputy Director, Defense Security Assistance Agency
Director of Protocol